Overview
Part-Time Operations Administrator Jobs in Madison, NJ at General Commission on Archives and History
Requisition ID:
44494
Work Location:
Parks & Recreation – Administration
Pay Range:
G.15, $33,973.20 – $52,658.46
Starting Salary:
Minimum of the Pay Range
Work Schedule:
40 hrs. per week / Mon.- Fri. 8:30 AM – 5:00 PM
Part Time Hours/Wk:
Job Open Date:
6/4/25
Application Deadline:
6/9/25
Job Duties:
Our Commitment
Work with the best – work for Virginia Beach Parks and Recreation! Join our team and contribute to our 60+ year track record of providing legendary experiences! We are dedicated to promoting healthy lifestyles and protecting our environment. We ensure all residents –regardless of their physical, social, and economic circumstances – can access our programs. By providing enriching and memorable life long experiences, we strive to enhance the quality of life for our community by improving the physical and mental well-being of our residents.
Are you…
Able to keep a positive attitude and foster excellence through your actions, words, and appearance? Personable and genuine with your communication – both written and verbal?
Someone who seeks opportunity to learn and understand the experience of others, creating a collaborative environment for all voices to be heard? Able to embrace differences and individuality to encourage inclusion? Willing to listen with an open mind?
A problem solver who can work through sticking points and difficult conversations, holding yourself and team members to the highest standards of accountability?
Able to find opportunity in challenges, no matter how difficult, finding creative solutions?
Able to model sustainable practices to ensure an environmental conscious and productive culture (Ex: Recycle, reduce waste, optimize resources, and improve processes)?
Going to take ownership of your time with the department and strive for excellence?
THEN WE WANT YOU TO JOIN OUR TEAM!
Your Role as Office Assistant II -duties include but are not limited to:
Provide administrative support to the Out-of-School Time Programs Unit in various capacities.
Provide legendary customer service assistance to customers, supervisors, and site staff in person, by phone and e-mail.
Perform administrative and clerical tasks such as data entry, filing, emailing, and utilizing a call center agent phone system.
Prepare and type routine, difficult and/or confidential correspondence and reports.
Communicate and disseminate unit wide information.
Maintain unit and employee data.
Schedule staff for important, deadline driven, training and certification classes.
Collect, research, and communicate survey information.
Generate, prepare and disseminate reports to program staff and supervisors.
Proofread documents for accuracy and adherence to city-wide standards.
Take meeting notes and transcribe to acceptable format to be sent unit wide.
Provide technical assistance to customers and staff.
Work in multiple database and software systems simultaneously.
The P&R Employee Experience
At Virginia Beach Parks & Recreation, our success is because of our dedicated employees. We are intentional about creating an employe eexperience where you are empowered to reach your full potential, are supported through strength-based initiatives, and are confident in your abilities. We champion a workplace culture built on our cultural foundations: Professionalism, Respect, Accountability, Integrity, and Citizenship. These guiding principles of behavior cultivate a positive and high performing work environment. Success is recognized and celebrated, and legendary experiences are the core of who we are.
Perks
Employees who are new to the Virginia Retirement System are eligible for:
11 Paid Holidays plus 3 Additional Personal Holidays
18 Days of Paid Time Off (PTO)
Medical, Dental, Vision, and Prescription Coverage
Legal and Identity Theft Protection
Virginia Retirement System (VRS) Hybrid Retirement Plan & Basic Life Insurance
Commonwealth of Virginia 457 Deferred Compensation Plan (COV457)
Hybrid 457 Cash Match
Virginia Local Disability Program (VLDP) – Income Replacement (Short-Term Disability, Long-Term Disability, and Long-Term Care)
Optional Life Insurance
Wellness Programs
Employee Assistance Program / Work-Life Services
Paid Maternity/Paternity/Parental Care Leave
Official City Job Description:
https://virginia-beach-departments-docs.s3.amazonaws.com/city/job-descriptions-pay-plans/Office-Assistant-II-00190.pdf
Working Conditions:
https://workingcondition-summary-prod.s3.amazonaws.com/B.005350.4.pdf
Minimum Requirements:
MINIMUMS:
High school or GED plus one year (1) of experience in fields providing the required knowledge, skills and abilities, such as clerical or office assistant; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.
Requires a passing score on typing test.
SPECIAL REQUIREMENTS:
All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Additional Requirements:
DMV Transcript: Required
CDL: Not Required
DOT History: Not Required
CPS Check: Not Required
Physical: Not Required
Respirator: Not Required
Polygraph Review: Not Required
Psychological Screening: Not Required
Attachments Required:
Preferences:
In addition to the minimum requirements, the ideal candidate for this position will have experience listed in the preferences below. Candidates with the preferred experience should ensure the information is provided in the application.
Two years of clerical or office assistant experience
Two years of experience in Microsoft Office software, especially Excel
Experience with databases and tracking systems
Attention to details and problem solving skills
**Important** Please complete this application in its entirety. The application is the primary document used to screen qualifications and years of experience. A resume does not replace a completed application and may not be used for screening in some instances. Fields on the application left blank, including but not limited to dates of employment, salary and job description may cause your application to be incomplete. Explanation of your previous job description MUST be filled out on your application, the more detailed the better.
Special Instructions:
This position is being advertised as a pool, and applications will be used to fill current vacancies and any other similar Office Assistant II positions that become available within six (6) months from the closing date of this posting.
Requires a current and valid Driver’s license in accordance with Virginia or North Carolina DMV driver’s license eligibility requirements.
The position you are applying for is designated as Alpha I, requiring the selected candidate to work, regardless of the City’s operational status. All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
As a condition of employment, all employees must attend P&R Connection (Department Orientation). If selected for the position, you will be provided an approximate training date at the time of hire. Training is held from 8:30am-5:00pm, every other Friday, at the Parks & Recreation Administration Building. When an exemption is permittable, a hybrid version of the training is available, but will require training attendance on a weekend.
Please complete the application in its entirety and include your resume if required by the posting.
Your responses to any “Supplemental Questions”, if attached to this requisition, must be supported by the information you provide on your application and/or resume; or otherwise demonstrated during the hiring process.
You will not be able to access the details of this job ad once the closing date has passed. If you would like to retain this information, please take a screen shot or print using your browser’s printing capability.
VRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.
Drug Free Workplace: The City of Virginia Beach maintains a drug free workplace.
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Title: Part-Time Operations Administrator
Company: General Commission on Archives and History
Location: Madison, NJ
