Overview
People Operations & Office Coordinator Jobs in Boston, MA at Cyvl
Title: People Operations & Office Coordinator
Company: Cyvl
Location: Boston, MA
About The Role
We are seeking a People Operations & Office Coordinator to join our growing team. This role is critical in supporting both the employee experience and the operational needs of the business. You will manage the end-to-end onboarding process, assist with recruiting operations, coordinate travel and office logistics, oversee basic HR administration, and ensure smooth day-to-day operations.
The ideal candidate is highly organized, resourceful, detail-oriented, and comfortable operating independently across a wide range of responsibilities.
Key Responsibilities – Administrative Coordination & People Operations
Oversee general office operations: ordering and managing inventory of office supplies, snacks, equipment, and other workplace necessities
Coordinate vendor relationships for office maintenance, supplies, and services
Organize company events, team offsites, and ad hoc projects that support a positive work environment
Manage travel arrangements and accommodations for employees attending business events, conferences, or team travel
Track office and operational expenses and assist in budget management related to office and people operations
Coordinate late-stage recruiting activities, including salary, benefits, and offer logistics in partnership with hiring managers and leadership
Manage the onboarding process for new hires: drafting offer letters, processing payroll setup, coordinating equipment ordering, scheduling orientations, and benefits enrollment
Serve as the first point of contact for employee inquiries regarding benefits, policies, and procedures
Support benefits administration and insurance processes, including annual open enrollment and renewals (health, dental, vision, etc.)
Maintain and update internal documentation such as onboarding checklists, HR policies, and SOPs
Support compliance initiatives related to employment law and internal HR best practices
Qualifications
1–3 years of professional experience in People Operations, HR Coordination, Office Management, or a similar operational support role
Strong organizational and project management skills with exceptional attention to detail
Professional written and verbal communication skills across all levels of an organization
Ability to maintain confidentiality and handle sensitive information appropriately
Self-starter comfortable managing responsibilities independently and proactively
Familiarity with HR, recruiting, or operational tools (e.g., Gusto, Lever, Ramp) is preferred, but not required
Preferred Qualifications
Experience working with insurance brokers, administering open enrollment, or managing employee benefits
Experience booking and coordinating travel logistics
Prior experience in a dynamic or high-growth environment
