Overview
People Team Administrative Assistant Jobs in San Rafael, CA at Harvest Technical Services, Inc.
Title: People Team Administrative Assistant
Company: Harvest Technical Services, Inc.
Location: San Rafael, CA
*Must be local to San Rafael, CA area
Duties:
Manage Covid process, including working closely with third party administrator for initial intake, follow-up with workers/managers/security, maintain and create reports, and provide high-level data to Senior Leaders .
Maintain calendars for People Leadership Team using Outlook.
Coordinate both domestic and international travel for People Leadership Team Process and submit expense reports for People Leadership Team using reporting software program (currently Concur), research and resolve expense report discrepancies.
Plan team and cross-functional off-sites through coordination with internal stakeholders and external vendors.
Using Outlook and Teams, schedule meetings with internal and external groups as needed, including organizing meeting logistics.
Ensure smooth communication with employees and timely resolution for their inquiries.
Attend on-site events, including but not limited to, flu shot clinics, blood drives, and wellness fairs.
Point of contact for vendors.
Prepare reports, audit, and submit invoices to AP Audit and generate bi-weekly reports to Payroll Maintain U.S. Benefits page on company intranet.
Handle special projects and ad-hoc requests as needed (e.g. assistance with preparing presentations, Power Point slides, spreadsheets, and auditing).
Other administrative duties and/or projects as assigned.
Skills:
Minimum four years of related experience in an Administrative Assistant role.
Must have expertise in Outlook.
Experience with Teams a plus.
Proficiency with standard office software applications (Excel, Word, PowerPoint) required.
Strong customer service and analytical skills, with the ability to liaise with all levels of the organization.
Responsiveness to tight deadlines, detail-oriented, and able to prioritize multiple tasks.
Excellent interpersonal and communication skills.
Proven ability to be discrete and maintain sensitive/confidential information.
Ability to work both independently and in a team effort.
Maintain a high level of professionalism.
Enjoys a challenging, fast-paced environment and can demonstrate strong organizational skills.
Previous experience within HR and the Biotech or Pharmaceutical Industry is a plus.
Prior experience supporting executives is preferred.
Education:
High School Diploma required. AA or BA preferred.
The hiring range for this position is $28 to $34 per hour. The base pays actually offered will take into account internal equity, and may also vary depending on candidate’s geographic region, job-related knowledge, skills, and experience amongst other factors.
Harvest Technical Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or any other federal, state, or local protected class.
