Overview
Performing Arts Center – Office Coordinator Jobs in Worcester – Massachusetts – USA at College of the Holy Cross
Description
An active classroom, laboratory, performance venue, and exhibition site opened at The College of the Holy Cross in 2022, The Prior Performing Arts Center offers world-class spaces to experience and train in the performing and creative arts, fostering
collaboration
across artistic disciplines and catalyzing transformational exchange between the arts and other fields. Programming at the center includes performances and events by academic arts departments and programs, cutting-edge visiting artists, student organizations, and other campus and community partners.
The performing arts center is also home to the College’s relocated Iris and
B. Gerald Cantor Art Gallery, which for several decades has promoted and supported the intellectual and cultural life of Holy Cross and the greater community through exhibitions both historical and contemporary as well as a range of live events and outreach.
The Office Coordinator for The Prior Performing Arts Center and the Iris
B. and Gerald Cantor Gallery serves these two distinct yet highly
collaborative
units. Reporting to The Prior’s General Manager with a dotted line to the Director of The Cantor, this position unites the essential administrative operations of The Prior and The Cantor in service of their closely related artistic and educational missions, while simultaneously offering tailored support to each unit based on their unique staffing structures and needs.
Major Areas of Responsibility:
Administrative operations
Creates, revises, implements, and maintains systems and procedures related to the two units’ administrative functions.
Contributes to and implements policy and planning.
Utilizes multiple information systems (Google Office Suite, EMS, etc.) in preparing and maintaining scheduling processes, calendars, reports, statistics, manuals, spreadsheets, agendas, presentations, and correspondence.
Proactively resolves administrative problems by analyzing data and then identifying and implementing solutions.
Creates and maintains department documentation to communicate and train personnel on office procedures.
Processes expense reports for the Cantor Gallery, the Prior Presents series, and other producorial and administrative activities of The Prior; supervises and supports the processing of expense reports by the Prior’s production staff.
Support the Cantor Director in tracking The Cantor’s budget.
Purchases, obtains, maintains, organizes, and sets up office supplies and equipment, including items such as stands, signs, stanchions, decorations, etc.
In conversation with Public Safety, maintains internal and external door access schedule and updates it regularly in keeping with The Prior and The Cantor’s calendar.
Maintains student worker timecards for units across The Prior and The Cantor.
Assembles, analyzes, and manages department records and confidential information.
Executes regular daily tasks to facilitate the operations of The Prior and The Cantor, such as creating and placing signage throughout the building, confirming classroom and venue readiness, assisting with or managing room set-up, setting out decorations, etc.
Attends meetings and coordinates follow-up actions.
May supervise student personnel.
Hospitality and artist services
Arranges travel and/or hospitality for visiting artist residencies, other guest collaborations, and various Prior and Can…
Title: Performing Arts Center – Office Coordinator
Company: College of the Holy Cross
Location: Worcester – Massachusetts – USA
Category: Administrative/Clerical
