Overview
Personal Administrative Assistant Jobs in Stockton, CA at WE180, LLC
Details
Open Date 04/29/2025
Requisition Number PRN41762B
Job Title Coordinator, Administrative Program
Working Title Coordinator, Administrative Program
Job Grade D
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
8 AM – 5 PM
Variations as needed.
VP Area U of U Health – Academics
Department 00217 – RMCDS
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 31600 to 58400
Close Date 08/31/2025
Priority Review Date (Note – Posting may close at any time) 04/29/2025
Job Summary
Plans and implements activities of a program within a department, ensuring goals and objectives are in accordance with established criteria. Interprets program policies and advises program participants on the application of regulations.
Provides support and assists with the overall administration of assigned department programs. Coordinates the support staff activities within a department. Assists with financial planning, goal setting, policy and procedures planning, and implementation. Oversees the usage and maintenance of departmental resources. Provides support to our national and international partners.
Responsibilities
Advise the department director on academic appointments, promotion and retention procedures, policies, and critical deadlines; coordinate associated activities across research, development, and administrative domains.
Oversee personnel administration, including budget management, staffing forecasts, assignment delegation, and workload distribution; address operational challenges and facilitate effective problem-solving.
Supervise day-to-day office operations, including monitoring and verifying data in institutional information systems, directing staff assignments, and ensuring the secure handling of confidential records and communications.
Coordinate meetings, schedules, and administrative support for key department personnel, including the preparation of correspondence, reports, meeting minutes, and official documents.
Act as a primary liaison between the department and other university offices, external agencies, and partners—both nationally and internationally—to support collaborative efforts and strategic initiatives.
Assist in annual budget development, including recommendations for staffing allocations and funding priorities.
Support faculty in the preparation and submission of research grant proposals, ensuring clarity, compliance, and timely assembly of required materials.
Provide guidance on University policies and procedures to departmental staff, ensuring adherence to institutional standards.
Manage financial transactions, including the preparation of invoices and deposits, and maintain accurate records in appropriate databases.
Deliver high-quality customer service to a diverse range of internal and external stakeholders, including national and international partners and prospective clients.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree (or equivalency) in a related field plus one year directly related experience or equivalency. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor’s degree = 4 years of directly related work experience.)
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Equivalent Experience or Bachelors Degree Strongly Preferred
&
A Good Work Ethic
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
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Title: Personal Administrative Assistant
Company: WE180, LLC
Location: Stockton, CA
