Overview
Personal and Executive Assistant Jobs in Lafayette, IN at Supportive Behavior Services
Raymond West is looking for a dynamic Receptionist to join our team! This position will be considered an onsite position and will serve the role of a Receptionist and work along the side of other company Receptionist. The role of a Receptionist will greet incoming callers and visitors cheerfully and direct them to the appropriate Raymond West department or employee in a professional and efficient manner. Supplementary responsibilities may include assisting with the incoming and outgoing mail, ordering supplies and assists other departments on projects as business needs dictate.
Raymond West is committed to providing our customers with end-to-end warehouse solutions. We bring you our industry-leading expertise in lift trucks, racking, conveyor, dock and door, rentals, parts, and service. Our customers trust us to provide the right supply chain solutions and services to keep their business up and running.
Duties and Responsibilities:
Primary duties and responsibilities will vary with the specific position. Typical responsibilities are listed below. This list is not inclusive.
Responsible for answering high volume of calls on a muti -line switchboard and serve as a Receptionist on a front desk Reception team.
Position will include manning the front desk, greeting customers with a professional demeanor and notifying company staff of visitor arrivals.
Partner with company Receptionist on coverage needs and serve as a back up to other reception team members when needed.
May be required to cover fellow Receptionists shifts when team members are out.
Maintain a professional working relationship within all of Raymond West as well as its customers and vendors.
Responsible for understanding the switchboard and phone system and partner with IT when system issues arise.
Serve as a Safety Ambassador and take roll when building emergencies occur.
Screen incoming phone calls for management as instructed. Act as a back up to other positions as needed.
Maintain a current awareness of the services and products provided by Raymond West
Able to act in an assertive manner and asks questions to ensure accuracy in call placement.
Open and/or close the switchboard and front office machinery.
Maintain housekeeping for the front office area in a tidy and attractive manner.
Sort incoming and outgoing mail, direct accordingly to the post office, UPS, or Raymond West Runner and check for proper postage and address.
Maintain an adequate supply of postage stamps; ensure postage meter contains enough postage and machine is in perfect working condition.
Act as a backup for the Training department, create Training certificates and assists on various administrative duties.
Create labels as assigned by various departments.
Fold and stuff outgoing checks and invoices daily as instructed.
Keep envelopes and copy paper properly stocked.
Receives and addresses visitor’s needs.
Responsible for ordering company supplies, processing supply invoices and maintaining office and break room supplies.
Assist with organizing company functions or meetings.
Assist departments with other tasks as needed.
Assist the HR department with filing and scanning of documents.
Restock vending machine and maintain petty cash received from purchases.
Other duties and projects as assigned by Raymond West management.
Required Skills/Abilities:
Excellent written and verbal communication skills
Always exhibit a cheerful and positive attitude when dealing with customers both internally and externally
Excellent Organizational Time Management skills
Proficient in Microsoft office Suite and similar software
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to speak effectively before groups of customers or employees of an organization.
Must be able to maintain effective working relationships with employees, Co-workers, and Managers in other departments.
Must be willing to work overtime as specific needs dictate.
Must be willing to assume more responsibility as required.
Excellent Customer Service Skills
Ability to multi-task and prioritize duties as assigned.
Excellent Interpersonal Skills and displays professionalism daily while representing the front desk.
Ability to take initiative and problem solve related to phone system issues and customer questions.
Education/Experience:
Minimum Education and Experience: Determined by position.
Required: High School Diploma
Preferred: 2 years of administrative or customer service experience.
Candidates with 1 year experience /or training; or equivalent combination of education and experience may be considered.
Travel Requirement:
Travel may only be required to cover another branch as business needs may dictate.
Qualified candidates must be able to be insured by Raymond West.
Physical Requirements:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position is desk bound with light traveling.
Prolonged periods of sitting at a desk and working on a computer
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Specific hearing abilities are required by this job include answering phones and speaking with customers.
Occasionally required to climb or balance and stoop, kneel, crouch, or crawl
Occasionally required to lift and/or move up to 25 pounds.
Pay Range:
The hourly range for this position is $19.00 – $23.00. The specific pay offered to a candidate may be influenced by a variety of factors including but not limited to the candidate’s relevant experience, education, and work location.
Qualified candidates must be able to pass a pre-employment physical and drug screen.
Raymond West provides medical, dental, vision, 401k with company match, flexible spending accounts, disability insurance, life insurance, personal time off, holiday pay and a great team to work with!
Check us out at www.raymondwest.com. Raymond West has a great group of loyal and hardworking employees who help us maintain our exemplary level of sales and service.
Apply on-line via the submit resume button provided. We are an equal opportunity employer and encourage all qualified persons to apply. We encourage qualified military veterans and persons with disabilities to submit their resume online. We are a drug free company.
This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.
Title: Personal and Executive Assistant
Company: Supportive Behavior Services
Location: Lafayette, IN
