Overview
PERSONAL ASSISTANT Jobs in Zug, Switzerland at Kley Consulting
Title: PERSONAL ASSISTANT
Company: Kley Consulting
Location: Zug, Switzerland
PERSONAL ASSISTANT – EXECUTIVE ASSISTANT – OFFICE MANAGER
Join a very international player…
Our client is a very dynamic and highly professional globalplayer in the
Zug area. On his behalf we are looking for a dynamic and talented
professional. You are thrilled to serve the Board Members and keep
the office running.
Your Challenge
Assistance of the CEO and the Team
Manage calendars and meeting schedules
Coordinate business visits (outbound / inbound)
Draft meeting agendas & protocols and ensure follow-ups
Organise the office administration
Travel bookings around the world, Visas
Schedule travel itineraries
Liaise with Executive Assistants in other countries to arrange meetings
HR administration such as onboarding and other
Communicate with key suppliers, customers around the globe to schedule meetings & trips
Organisation of team events, Lunches and other
Process expenses and invoices according to policies
Organise catering bookings, including conference calls and video conferences
be responsible for couriering documents & mail distribution
Holiday absence monitoring using tracking spreasheet for management review
Filing and maintaining original legal documentation
Provide ad-hoc support
Maintain tracking sheet of all documents / get yourself structured with data
Booking of the meeting rooms
Responsible for stationary & catering
Take incoming calls
You will take care of personal & family issues of the Managers
You connect all the dots that the business will run smothly
Your Qualifications
35/50 years of age
commercial education or bachelor degree
several years of proven working experience as an Executive Assistant,
Office Manager or Personal Assistant for a Global Player
proven experience of organisational skills
high level of proficiency with MS Office applications (Word / Excel / PP)
Excellent English skills, German
Swiss, C-permit or B-permit holder
ability to professionally and sociably deal with intercultural teams
strong interpersonal skills
hands-on mentality
flexible, empathic, service orientated personality, teamplayer
They offer a strong financial package and a strong team culture.
We are looking forward to receiving your English CV at
Kley Consulting, Mrs. Susanna Kley, Hofstrasse, 6300 Zug,
www.kleyconsulting.ch, [email protected], Tel. ++41 79 240 75 51
