Overview

Personal Assistant Jobs in Manhattan, NY at AKRE & Associates

Title: Personal Assistant

Company: AKRE & Associates

Location: Manhattan, NY

We are currently recruiting for a Personal Assistant in Manhattan, NY. This is a full-time permanent role. This position requires 5 days of on-site duties.

****This is NOT a remote or hybrid role.

Responsibilities

Manage calendar related to various professional and personal projects and engagements

Send calendar invites, book rooms, and ensure correct dial-in/contact numbers

Verify meeting locations amidst a fast-paced and dynamic environment

Manage complex personal and business travel itineraries – international and domestic

Manage ground transportation, hotel accommodation, and visas

Coordinate and manage all medical/healthcare appointments

Oversee the management of insurance payments

Coordinate errands for prescription pick-ups

Act as primary gatekeeper and liaison for the private household

Manage house managers, vendors, invoices, renovations, and home improvements

Coordinate automobile insurance, registrations, inspections, and leases

Manage document flow, and maintain a streamlined filing system (both digital and paper filing

Organize confidential/sensitive financial and legal documents

Act as liaison with companies relating to board positions, advisor positions, and investments

Research and outreach to identify and make introductory contact with potential partners and/or vendors for various project initiatives

Personal Expirations and Renewals Management (Memberships, IDs, credit cards)

Note-taking for internal and external meetings

Errands for coffee, lunch, prescriptions, light shopping, etc.

Provide organized infrastructure support

Manage task lists and provide daily end-of-day reminders

Maintain important foundational documents

Update spreadsheets, contact database, project management software, handbooks, etc.

Assist with various personal research for homes, offices, and life

Qualifications

3+ years of previous personal assisting experience

Previous experience managing health/medical appointments

Previous experience with calendaring and travel arrangements

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