Overview
Personal Assistant Jobs in Manhattan, NY at AKRE & Associates
Title: Personal Assistant
Company: AKRE & Associates
Location: Manhattan, NY
We are currently recruiting for a Personal Assistant in Manhattan, NY. This is a full-time permanent role. This position requires 5 days of on-site duties.
****This is NOT a remote or hybrid role.
Responsibilities
Manage calendar related to various professional and personal projects and engagements
Send calendar invites, book rooms, and ensure correct dial-in/contact numbers
Verify meeting locations amidst a fast-paced and dynamic environment
Manage complex personal and business travel itineraries – international and domestic
Manage ground transportation, hotel accommodation, and visas
Coordinate and manage all medical/healthcare appointments
Oversee the management of insurance payments
Coordinate errands for prescription pick-ups
Act as primary gatekeeper and liaison for the private household
Manage house managers, vendors, invoices, renovations, and home improvements
Coordinate automobile insurance, registrations, inspections, and leases
Manage document flow, and maintain a streamlined filing system (both digital and paper filing
Organize confidential/sensitive financial and legal documents
Act as liaison with companies relating to board positions, advisor positions, and investments
Research and outreach to identify and make introductory contact with potential partners and/or vendors for various project initiatives
Personal Expirations and Renewals Management (Memberships, IDs, credit cards)
Note-taking for internal and external meetings
Errands for coffee, lunch, prescriptions, light shopping, etc.
Provide organized infrastructure support
Manage task lists and provide daily end-of-day reminders
Maintain important foundational documents
Update spreadsheets, contact database, project management software, handbooks, etc.
Assist with various personal research for homes, offices, and life
Qualifications
3+ years of previous personal assisting experience
Previous experience managing health/medical appointments
Previous experience with calendaring and travel arrangements