Overview
Personal Assistant Jobs in Swords, Fingal, Ireland at Parker Stewart
Title: Personal Assistant
Company: Parker Stewart
Location: Swords, Fingal, Ireland
Our client, a major Irish business is seeking to hire an Executive Assistant to the CEO.
This role is a key position working closely with the CEO and Office of the CEO team
and will be an important link between them and the wider business.
You will provide dedicated, professional executive support in a fast-paced dynamic international environment, liaising with senior and executive stakeholders and external bodies at a senior level. You will also work closely with the wider leadership team and corporate functions.
The ideal candidate will have previously provided support to a CEO in a global organisation and should be hugely proactive in their approach.
Full flexibility over 5 working days is required.
Key Responsibilities:
Perform administrative tasks for the CEO in a timely manner and with excellent attention to detail, including calendar management and email management (where required including drafting responses and forwarding requests to the relevant parties)
Meeting preparation for the CEO – taking the initiative; collating the required data, information, and reports in advance
Organisation of travel itineraries/ visa requirements and dinner/hotel reservations when required. Key point of contact for our corporate travel agency.
Timely submission and reconciliation of expenses for CEO
Record Annual Leave for the CEO and track the a/l of the Office of the CEO
Support with event management for various conferences when required
Use SharePoint to electronically file all meeting actions/board papers/business updates etc. for the executive team
Arrangement of meetings both internal and external when required
Work on adhoc projects when required (will include desktop research, collating data etc.)
Drafting PowerPoint presentations when required
Manage any archiving requirements
Maintain an action tracking log and be responsible for ensuring the timely completion of all actions
Work collaboratively as a team with other Executive Assistants to provide back up, holiday cover and support for each other
Knowledge, Skills, and Experience:
5+ Years Executive Assistant experience reporting into a CEO or similar
Prior experience working in a global fast paced environment preferred
Ability to draft correspondence on behalf of the CEO
High level of initiative and self-motivation, and proactive in approach
Ability to demonstrate flexibility in the management of changing priorities and workload on a day-to-day basis
Advanced knowledge of Microsoft office
Highly discreet and confidential in dealing with business and people matters
Excellent attention to detail and the ability to handle pressure
Good stakeholder management skills
Proven ability to manage project timelines and expectations
Excellent communicator – both verbal and written
