Overview
Personal Assistant Jobs in Petaling Jaya, Selangor, Malaysia at Warner Music Group
Title: Personal Assistant
Company: Warner Music Group
Location: Petaling Jaya, Selangor, Malaysia
Job Description
Key Responsibilities
Executive Support
To support MD and key senior management team’s daily administrative and general secretarial duties
Provide comprehensive administrative support to the Managing Director, including managing their calendar, coordinating appointments, and prioritizing scheduling needs based on strategic business objectives.
Facilitate preparation for meetings by ensuring all necessary materials are ready (e.g., agendas, presentations, briefing documents).
Legal And Contract Support
Assist in the preparation, review, and management of basic artist agreement contracts based on templates
Track the status of contracts, ensuring deadlines and deliverables are met and accurately recorded.
Maintain and update legal documents, ensuring proper storage and accessibility for reference when needed.
Administrative Functions
Manage confidential business documents and maintain up-to-date filing systems, both digitally and in hard copy.
Dealing with supplier for printing name card and office stationaries
Purchasing of office supplies & refreshments from Lotus’s online and etc
Handling inquiries on office cleanliness, tidiness and management
Reception duties such as door opening, answering incoming phone calls, incoming parcels / courier
Handling / updating door and lobby access card distribution
PO creation and invoice verification
Utility rebill such as Telekom, Tenaga and interco
Liaise with company secretary in regard to company secretarial matters and directors board resolution
Bank Guarantee application for artist performance / permit
Contracts
Supporting the A&R and Legal team in Updating / Drafting of artist contracts using provided standardized legal templates
Update monthly Contract Summary to SSC
RAD deal update to create scope id
Transportation & Hotel Arrangement
Transport arrangement & hotel reservation for Regional Team
Motor vehicle insurance and road tax renewal
Hotel reservation for co-worker / executive from Reginal office
