Overview
Personal Assistant Jobs in New York City Metropolitan Area at Gravity Staffing, Inc.
Title: Personal Assistant
Company: Gravity Staffing, Inc.
Location: New York City Metropolitan Area
A small family office is looking for a loyal, discreet Personal Assistant to support the principals with superb, top-level personal assistance. They are looking for someone to be with the family long-term, and will require someone whose experience shows longevity (10+ years supporting one principal). This position can either be remote, hybrid or in-office, depending on your preference, but you need to be commutable to NYC in case you’re needed at the office. Speaking French is a big plus (although not required).
Responsibilities Include:
Broad variety of personal tasks such as vacation bookings, restaurant reservations, providing support to spouse and families
Coordinate personal travel arrangements for both executives and their families when needed (e.g., flights, car services, restaurant reservations, visas, etc.) and prepare corresponding detailed itineraries
Personal bookkeeping, preparing all expense reports and reconcile credit card statements, personal bill paying, making doctors’ appointments, handling insurance claims, and other similar personal matters
Act as gatekeeper – professionally and discreetly discern which callers have access to Principal
Maintain extensive contact list
Manage social calendar and correspondence
Act as liaison between Principal and service providers, including vendors, landscapers, architects, and construction professionals, for household project management.
Coordinate with house managers/caretakers to ensure multiple properties are well maintained
Special Event planning, including parties, fundraisers, and holiday celebrations
Running errands, if necessary
Ad hoc projects, as needed
Key Competencies & Attributes:
Trustworthy with integrity and discretion; capable of being privy to extremely confidential information, without disclosure
Longevity (10+ years) with previous principal/employer is a must
Excellent organizational skills and attention to detail
Capable of performing well under time pressure
Ability to streamline work and prioritize tasks
Excellent communication skills;both written and verbal
Excellent interpersonal skills
Independent and innovative thinker
