Overview
Personal Assistant Jobs in Boston, Massachusetts, USA at Planet Pharma
Introduction to role:
As a Personal Assistant within the Global Corporate Affairs team, you will provide high-level administrative support to the VP, Head of Global Corporate Affairs. This role requires a proactive and versatile individual to manage various administrative operations, support business functions, and facilitate key company initiatives. You will serve as a liaison between functional areas, contributing significantly to the company’s mission to translate ideas into life-changing medicines.
This role offers a dynamic and engaging work environment, providing you with opportunities to impact the effectiveness and efficiency of the team while contributing to critical company initiatives.
Accountabilities:
Proactively manage all aspects of administrative and operational support for the GCA team.
Drive effective calendar management to optimize schedules and handle inquiries from internal and external sources.
Plan and orchestrate the VPs travel arrangements, including flights, accommodations, and visa requirements.
Coordinate and schedule internal and external meetings, including liaising with key stakeholders, such as policymakers and advocacy groups.
Organize administrative aspects of meetings, including agenda preparation, presentation development, and minutes documentation.
Ensure confidentiality of sensitive information and maintain discretion in daily operations.
Handle expense processing, budget tracking, and maintain compliance with financial policies.
Support onboarding and cultivate a strong team culture while managing distribution lists and organizational charts.
Act as an intermediary to resolve issues with vendors and process purchase orders, invoices, and external funding requests.
Contribute to the planning and delivery of global and unit-related activities.
Essential Skills/Experience:
Bachelors degree and 5 years experience in a Personal Assistant or executive admin support role at a senior level or High School Diploma/GED with 10 years administration experience at a senior level.
Proficiency in Microsoft Office, Zoom Webinar, Teams, and other IT software.
Strong business communication, organizational, and time management skills.
Demonstrated ability to work both autonomously and collaboratively within a team structure.
High resilience, self-motivation, and flexibility to adapt to changing demands.
Experience in project management, finance tracking, and reporting.
Ability to hold confidences and exercise judgment with discretion and diplomacy.
A consistent focus on delivering high-quality work.
Desirable Skills/Experience:
Bachelors degree preferred
Familiarity with Global Code of Conduct and policies.
Excellent networking and influencing skills, with a focus on working with colleagues across global networks.
Title: Personal Assistant
Company: Planet Pharma
Location: Boston, Massachusetts, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin), Business (Office Administrator/ Coordinator, Business Administration)
