Overview
Personal Assistant Jobs in Reno, NV at Forthright Case Management Llc
Job Summary:
The Finance and Office Administrator is responsible for managing financial transactions, maintaining office operations, and providing administrative support to the executive team. This role ensures the smooth functioning of financial processes and office activities.
Key Responsibilities:
Financial Management:
Reconcile receipts to projects and manage bookkeeping software.
Handle payment processing, bank reconciliations, and take checks to the bank.
Assist with budget preparation and financial reporting.
Monitor cash flow and track expenditures.
Invoice projects.
Commercial project paperwork and invoicing.
Prepare labor payments, payrolls, project material payments and commissions for approval.
Office Administration:
Purchase office and Shop supplies and equipment.
Manage the Team to maintain a clean and organized office environment.
Direct or assist customer walk ins (occasionally)
Executive Assistance:
Manage the executive’s calendar, schedule meetings, and organize travel arrangements.
Prepare documents, presentations, and reports for executive meetings.
Take meeting notes and manage meeting to dos.
Assist the owner in managing company goals and tasks.
Preferred Skills and Qualifications:
Strong organizational and time management skills.
Excellent communication and interpersonal abilities.
Attention to detail and ability to multitask.
Preferred Skills:
Ability to work independently and as part of a team.
Ability to manage others.
Ability to Focus in an office environment.
Job Type: Full-time
Pay: $39,500.00 – $45,000.00 per year
Benefits:
Paid time off
Schedule:
8 hour shift
Monday to Friday
People with a criminal record are encouraged to apply
Application Question(s):
Can you describe a time when you had to manage multiple tasks with competing deadlines? How did you prioritize and ensure everything was completed on time?
How do you handle financial discrepancies or errors when reconciling accounts? Can you provide an example?
What strategies do you use to maintain a clean and organized office environment?
Can you give an example of a successful project you managed from start to finish? What were the key challenges, and how did you overcome them?
How do you ensure effective communication and collaboration with executives and other team members?
Ability to Commute:
Nashville, TN 37207 (Required)
Work Location: In person
Title: Personal Assistant
Company: Forthright Case Management Llc
Location: Reno, NV
