Overview
Personal Assistant Jobs in City Of London, England, United Kingdom at Unilever
Title: Personal Assistant
Company: Unilever
Location: City Of London, England, United Kingdom
Manpower are currently seeking an interim Personal Assistant, to work with our global FMCG client Unilever, renowned for brands such as Dove, Sure, Persil, and Simple, to become an integral part of their fast-paced FMCG environment.
This is a hybrid position based at Blackfriars on London’s Victoria Embankment, just a short walk from Blackfriars tube, a minimum of 3 days per week. This is a full-time temporary role for 6 months, requiring 36.25 hours per week, Monday to Friday. Compensation for this role is competitive, paying up to £46,500 per annum, pro rata, depending upon experience.
Due to the urgency of the role, we are looking for candidates with less than a 2-week notice period.
In this role you would primarily provide support to the Chief Insights Officer and act as Team Assistant for part of their team of heads of insights, who are based in London, Rotterdam and Singapore. This is a fast-paced and multi-faceted environment across multiple time zones spanning US west coast to Asia south coast.
The role best suits a self-starter with attention to detail, who can anticipate the needs of the leader and the team, and someone with excellent communication skills and an upbeat attitude who is adaptive with constant change. While the team has a London base, it is truly composed of an international footprint, and will require you to work with a very international & multi-cultural network both inside the business and externally, including with our agency partners and external engagement industry bodies and opinion formers across market research, fashion, beauty and consumer health.
Key Responsibilities
Providing full support to the CIO including extensive diary management and forward diary planning, with multiple conflicting leadership teams and agendas and frequent changes and overlaps.
Short notice travel planning and travel itinerary and agenda development including coordination with destination visit teams across multiple cities, expenses submissions and tracking of expense approvals and departmental budgets.
Working on behalf of LM with Finance & Procurement on T&E and budget updates, issuance of DOs and follow through with vendors for timely invoicing and registration of new vendors.
Meetings management and event management end to end including agenda elicitation and setting, pre read and post read set ups and minutes taking with accuracy and speed.
Through proactive management, prioritize meetings according to business need and urgency in close communication.
Ensure the BWILT leaders can prepare in advance and that all agendas and materials needed are set up for high impact meetings and available at the proper times.
Fully manage CIO’s in-box and email management into respective folders for zero weekly in-box, with immediacy of responsiveness/email actions as needed, and provide responses on behalf of LM where possible/appropriate.
Support with personal matters such as health insurance, external committees, relocation and tax liaisons.
Manage logistics, coordination and outputs of various CMI initiatives across the Insights Teams and BGLTs such as Get on The Frontline, Consumer and Customer Connects, Consumer Roadshows, Consumer Diaries and Consumer & Influencer Panels.
Develop simple playbooks and guides for key CMI roles and initiatives.
Communicate and collaborate effectively with to the team and intricate network of vario…
