Overview
Personal Assistant/Office Manager Jobs in Portland, OR at Paris Brothers Construction
DESCRIPTION
Overall, these individual handles a variety of situations involving the clerical or administrative functions of the office which often cannot be brought to the attention of the executive. The incumbent operates under general guidelines, using considerable judgment and initiative to determine the approach or action to take in non-routine situations. Generally, applies to those associates reporting to an executive of the company or responsible for several managers/executives or departments simultaneously.
RESPONSIBILITIES
Responsible for the facilitation of graphics, spreadsheets, and communications for the production of marketing presentations.
Interprets and adopts guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations.
Anticipates and prepares materials needed by the executive for conferences, correspondence, appointments, meetings, telephone calls, etc.
Reads publications, regulations, and directives and acts or refers those that are important to executive and staff. Assists in training of new administrative associates.
Gathers appropriate data and prepares special or ad-hoc reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources. Prepares presentations using PowerPoint.
Assists executive with administrative details, usually of a confidential nature. May include assisting in deduction resolution.
Greets visitors, ascertains nature of business, and conducts visitors to employer or appropriate person. Reads and routes incoming mail.
Maintains the revenue forecast, publishes the newsletter, maintains email lists, and maintains SM software user lists.
Meeting the physical requirements – listed below
Other duties as assigned
QUALIFICATIONS
Education:
High School Diploma/GED
Bachelor’s Degree
Work Experience:
5+ years of secretarial and/or administrative assistant experience.
5+ years’ experience working for middle management or executive level.
Knowledge, Skills and Abilities:
Excellent level skills of expertise in spreadsheet and word processing software.
Able to type 60 wpm and be completely familiar with presentation software.
Present a consistently professional demeanor and be able to work in a highly visible position.
Excellent organizational, interpersonal and communication skills.
Physical:
Seeing
Listening
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ABOUT US
Acosta and Mosaic are the sales and marketing powerhouses behind the most recognized and proven brands with top retailers in the United States and Canada. We offer flexible services that maximize efficiency. Acosta has the talent and technology to build data-, reach- and relationship-driven strategies to execute those strategies, and the tools to monitor, track and optimize metrics-based results for customers and retailers.
Acosta and its subsidiaries, in good faith, believes that this posted range of compensation is the accurate range for this role at the time of this posting. Acosta may ultimately pay more or less than the posted range depending on candidate qualifications and locations. This range may be modified in the future.
Acosta and its subsidiaries is an Equal Opportunity Employer
We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs, to the extent required by law.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Mosaic reserves the right to modify all or part of any job descriptions at its discretion in order to meet and or exceed the needs of the business.
By submitting your application you agree with and accept the Acosta Privacy Statement and Terms of Conditions.
Acosta et Mosaic sont les forces motrices en matière de ventes et de marketing derrière les marques les plus reconnues et éprouvées auprès des principaux détaillants aux États-Unis et au Canada. Nous proposons des services flexibles qui maximisent l’efficacité. Acosta possède le talent et la technologie nécessaires pour élaborer des stratégies axées sur les données, la portée et les relations, afin de mettre en œuvre ces stratégies, ainsi que les outils pour surveiller, suivre et optimiser les résultats basés sur les indicateurs pour les clients et les détaillants.
Acosta et ses filiales , de bonne foi, estiment que cette fourchette de rémunération affichée est la fourchette précise pour ce poste au moment de cette publication. Acosta pourrait finalement payer plus ou moins que la fourchette affichée en fonction des qualifications des candidats et des lieux. Cette fourchette peut être modifiée à l’avenir.
Acosta et ses filiales sont des employeurs offrant l’égalité des chances .
Nous nous engageons à fournir des aménagements pour les personnes handicapées . Si vous avez besoin d’un aménagement, nous travaillerons avec vous pour répondre à vos besoins, dans la mesure requise par la loi.
Les déclarations ci-dessus ont pour but de décrire la nature générale et le niveau de travail effectué par les personnes affectées à cette classification. Elles ne doivent pas être interprétées comme une liste exhaustive de toutes les responsabilités, tâches et compétences requises du personnel ainsi classé. Mosaic se réserve le droit de modifier tout ou partie des descriptions de poste à sa discrétion afin de répondre aux besoins de l’entreprise, voire de les dépasser.
En soumettant votre candidature, vous acceptez et acceptez la Déclaration de confidentialité d’Acosta et les Conditions d’utilisation .
Acosta, and its subsidiaries, is an Equal Opportunity Employer
Job Category: Administration
Position Type: Full time
Business Unit: Sales
Salary Range: $17.00 – $22.00
Company: Acosta Employee Holdco LLC
Req ID: 4382
Title: Personal Assistant/Office Manager
Company: Paris Brothers Construction
Location: Portland, OR
