Personal Assistant to Bodleian Libraries Executive Job in Oxford at University of Oxford –


Full time – 1 day a week hybrid working

We have an exciting opportunity for a motivated and enthusiastic person to deliver high quality administrative support to one of our Executive team for a twelve-month contract.

The Bodleian Libraries is the library service supporting the University of Oxford and is the largest academic library service in the UK and one of the largest library services in Europe. The Bodleian Libraries are also a key part of Oxford’s cultural community and leads an exciting programme of public exhibitions and events to engage communities with our collections.

You will work alongside colleagues in our busy Directorate team in the Clarendon Building in Oxford. You will act as the first point of contact and effectively deal with all incoming correspondence, emails and telephone calls for your Executive Member. You will role will be extremely varied from diary management and administrative support for meetings and projects to collating information and documentation for reports. From time to time there will be the opportunity to support high profile events such as exhibition launches.

You will be a diligent senior administrator, with exceptional organisational skills, and have a keen eye for detail. You will be confident in multi-tasking and prioritising a varied and busy workload, being able to work both independently and as part of a team. You will have excellent interpersonal and office IT skills and a high standard of literacy and numeracy.

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

  • An excellent contributory pension scheme
  • 38 days annual leave and bank holidays
  • A comprehensive range of childcare services
  • Family leave schemes
  • Cycle loan scheme
  • Discounted bus travel and Season Ticket travel loans

The University also runs an enormous number of social groups and sports clubs for those looking for more than just a great place to work. Across the Bodleian Libraries and Gardens, Libraries and Museums there are regular events and initiatives you will be able to be involved in and being in the heart of the city can easily explore.

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through groups, networks and champions.

This is a full time, fixed-term post for 12 months to cover maternity leave. To learn more about the role please contact Georgia Binning ([email protected]) directly.

Only applications received online before midday (GMT/BST) on Tuesday 11 April 2023 can be considered. You will be required to upload a CV and a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria and explain how you meet each one. CVs alone will not be considered.

The 1st Interviews are expected to take place on Tuesday 18 April 2023 and the 2nd interviews are expected to take place on Thursday 20 April 2023.

About the Company

Company: University of Oxford –

Company Location:  Oxford

Estimated Salary: