Overview
Personal Assistant to Director Jobs in Singapore, Singapore at Confidential
Title: Personal Assistant to Director
Company: Confidential
Location: Singapore, Singapore
RESPONSIBILITIES:
- Manage the Director’s calendar, appointments, and meetings, including coordination across multiple time zones.
- Prepare, review, and format presentations, reports, and correspondence.
- Handle confidential and sensitive information with the highest level of discretion.
- Arrange regional and international travel, including flights, accommodation, visas, and itineraries.
- Coordinate logistics for meetings, conferences, and regional events.
- Prepare detailed travel schedules and ensure timely follow‑up on travel claims and expenses.
- Liaise with country teams to coordinate meetings, collect updates, and track follow‑ups.
- Support preparation for regional management meetings, including agendas, minutes, and action tracking.
- Assist in aligning communications and timelines across APAC stakeholders.
- Maintain organized digital and physical filing systems.
- Support document control, approvals, and version management.
- Assist with ad‑hoc tasks, special projects, and initiatives as assigned by the Director.
- Support process improvements to enhance administrative efficiency.
REQUIREMENTS:
- Degree in Business Administration, Secretarial Studies, or a related field.
- 5–8 years of experience as a Personal Assistant / Executive Assistant, preferably supporting senior or regional management.
- Strong organizational and time‑management skills with excellent attention to detail.
- Excellent written and verbal communication skills in English.
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Comfortable working with senior stakeholders across different cultures and time zones.
- Ability to prioritize, multitask, and work independently in a fast‑paced environment.
- High level of professionalism, integrity, and confidentiality.
- Prior experience supporting a regional leadership role.
- Exposure to multinational or matrix organizations.
- Calm, proactive, and solution‑oriented mindset.
