Overview
Personal Assistant to Director Jobs in Subang Jaya, Selangor, Malaysia at IX Group
Title: Personal Assistant to Director
Company: IX Group
Location: Subang Jaya, Selangor, Malaysia
Company Description
IX Group is one of Malaysia’s fastest-growing real estate agency networks, facilitating over RM2 billion in property transactions with developer partners and satisfied clients in under two years. Recognized for its remarkable growth, IX Group received the SME100 Fast Moving Companies Award in 2025. As a forward-thinking organization, IX Group is committed to delivering innovative and effective property solutions. The company is headquartered in Subang Jaya and continues to lead the industry with dedication and excellence.
Role Description
IX Group is looking for a Personal Assistant to support the management team in social media coordination, advertising campaign monitoring, lead distribution, reporting, scheduling, administrative matters, and company events.
This role is suitable for someone who is organised, responsive, detail-oriented, and comfortable working in a fast-paced real estate environment.
Responsibilities
- Provide personal assistant support including managing schedules, appointments, meetings, reminders, and daily coordination.
- Manage and coordinate social media postings across company and management platforms.
- Assist in planning, scheduling, and monitoring digital advertising campaigns.
- Track and prepare regular reports on advertising results, lead performance, campaign spending, and conversion updates.
- Distribute incoming leads to the relevant agents or team members according to company direction.
- Monitor lead follow-up progress and ensure updates are recorded properly.
- Compile and present reports to management on lead status, campaign performance, and operational updates.
- Assist in preparing documents, reports, presentation materials, forms, and administrative records.
- Support daily administrative matters including filing, data entry, documentation, and internal communication.
- Coordinate with agents, vendors, designers, media teams, and internal departments when required.
- Assist in company events, roadshows, project launches, team activities, and internal coordination.
- Handle ad-hoc tasks and support management with general PA duties when needed
Requirements
- Degree in Business Administration, Marketing, Mass Communication, Digital Marketing, or related field.
- Prior experience in personal assistant, admin, or real estate-related work is an advantage.
- Fresh graduates with strong initiative and willingness to learn are welcome to apply.
- Basic understanding of social media platforms, advertising campaigns, and reporting is preferred.
- Organised, detail-oriented, responsible, and able to multitask.
- Proficient in Microsoft Office, Google Workspace, Canva, and basic reporting tools.
- Able to work in a fast-paced environment and support urgent tasks when required
- Willingness to travel and handle a variety of responsibilities as needed.
What We Offer:
- Young and friendly team, lively working environment.
- Observance of all Malaysia & Selangor public holidays.
- Free Parking – Complimentary parking for your convenience.
- Staff Meals: Enjoy free lunch every Friday
- Growth Opportunities – Exposure to wider office operations as IX Group continues to expand its offices and branches.
