Overview
Personal Assistant to Founder – Family Office Jobs in Singapore, Singapore at Mapped
Title: Personal Assistant to Founder – Family Office
Company: Mapped
Location: Singapore, Singapore
Company Overview:
Our client is a well established family office/ investment firm with a focus on long-only funds and institutional investments. Though boutique, they boast of a strong presence across the APAC region – with slightly less than 25 positions on their portfolio, they take pride in minimal portfolio turnover and solid investor relationships across US and Asia.
Job Summary:
We are seeking a polished and service-oriented Personal Assistant to support the high-profile Founder of the firm. The ideal candidate will be proactive, detail-focused, and possess a high level of discretion and professionalism. You will be responsible for his business and personal calendar, planning and executing luxury private events/ philanthropic endeavours, coordinating international logistics, and managing the family’s travel needs.
This role is ideal for someone who is excited about delivering impeccable service and happy to adapt to ad hoc tasks, as it is a flexible and fast moving role that would require anything from researching luxury lifestyle experiences to designing invites to social parties.
Key Responsibilities:
Assist in personal and professional scheduling, managing appointments, and ensuring efficient time management for the Founder.
Plan and coordinate exclusive events, including private dinners, networking functions, and philanthropic initiatives that support the Founder’s personal interests and professional relationships.
Manage highly sensitive information with the utmost confidentiality, exercising sound judgment and professionalism at all times.
Oversee complex, end-to-end travel arrangements for the Founder and family, including flights, accommodations, ground transportation, and curated itineraries.
Act as a liaison with regional offices, key stakeholders, and high-profile clients on behalf of the Founder.
Any ad hoc tasks as necessary – requiring a proactive, hands-on approach and a willingness to conduct in-depth research to provide support.
Requirements:
7-12 years of experience as a Personal Assistant/ Executive Assistant or similar role, ideally within a family office or investment environment.
Prior experience working with High-Net-Worth (HNW) individuals is highly advantageous.
Strong organisational and time-management skills, with the ability to multitask and handle a large volume of varying tasks at one time, and being able to track competing objectives and research systematically and comprehensively.
Excellent communication and interpersonal skills, capable of building strong relationships with external vendors and high-profile clients.
Exceptional sense of presentation and confidence, and strong project management capabilities, to juggle high stakes events and speak with senior industry leaders, partners, and clients
Detail oriented, proactive and adaptable to changing situations
Why Apply?
This role offers the opportunity to work closely with a high-profile individual who is an influential leader in the investment industry. You’ll gain exposure to a diverse range of projects, from managing professional schedules to organizing family events and philanthropic activities. If you thrive in a dynamic, fast-paced environment and are excited to take on a pivotal support role, this is the position for you.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. By submitting your application, you give us permission to store and use your data for recruitment purposes in accordance with our privacy policy.
