Overview
Personal Assistant to General Manager Jobs in Durban, South Africa at Yates Recruitment
Position: Personal Assistant to the General Manager
Were recruiting on behalf of a well-established, solution-driven engineering business.
This role partners directly with the General Manager to take ownership of governance, risk, compliance, and critical operations admin.
The role
– Hours:
08:00 16:30
– Benefits:
Discovery medical aid & Provident Fund compulsory
JOB PROFILE
Personal Assistant to the General Manager
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– 1. Position Information
– Job Title:
Personal Assistant to the General Manager
– Department:
Executive / General Management
– Reporting Line:
General Manager
– Employment Type:
Permanent (with benefits)
– Job Level: Senior Executive Support / Administrative
– Location:
Durban, South Africa
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– 2. Role Purpose
The Person al Assistant to the General Manager provides high‑level, confidential, and professional executive support to ensure the efficient, compliant, and well‑governed operation of the General Managers office.
The role has a strong emphasis on:
– Executive and administrative support
– Governance, risk and compliance (GRC) support
– HR administration and staff documentation management
– Structured reporting and data analysis
– Document control using Share Point
The incumbent will be required to demonstrate sound judgement, discretion, and strong organisational capability within a technical engineering environment.
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– 3. Key Result Areas (KRAs) and Responsibilities
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– 3.1 Executive and Administrative Support
– Provide comprehensive administrative support to the General Manager
– Manage the GMs diary, meetings, appointments, and priorities
– Coordinate meeting logistics including venues, agendas, packs, minutes, and action registers
– Draft, format, and proofread executive correspondence, reports, presentations, and briefing notes
– Manage incoming and outgoing correspondence, calls, and requests with appropriate prioritisation
– Arrange local and international travel, itineraries, and supporting documentation
– Act as a gatekeeper to the General Managers office, ensuring effective time management
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– 3.2 Governance, Risk and Compliance (GRC) Support
– Support the General Manager in maintaining sound corporate governance practices
– Assist with preparation and administration of executive, management, and governance meetings
– Accurately record decisions, resolutions, approvals, and delegated authorities
– Track and follow up on governance actions, risk mitigation plans, and compliance deliverables
– Maintain audit‑ready documentation and evidence for governance and compliance purposes
– Ensure confidentiality and secure handling of sensitive business and governance information
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– 3.3 HR Administration and Staff Documentation Management
– Manage, maintain, and control staff documentation in line with company policy and legal requirements
– Ensure staff files are complete, accurate, current, and securely stored (electronic and/or physical)
– Administer HR‑related documentation, including (as authorised):
– Employment contracts and contract amendments
– Performance management and review documentation
– Training records, certifications, and compliance requirements
– Disciplinary, grievance, and incident documentation
– Leave and statutory records
– Support the General Manager and HR function with documentation for appointments, changes, and exits
– Maintain strict confidentiality and appropriate access controls at all times
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– 3.4 Reporting, Data and Business Support
– Compile, analyse, and present information to support executive decision‑making
– Develop and maintain trackers, registers, dashboards, and reports using advanced Microsoft Excel
– Support monthly and periodic management reporting processes
– Ensure accuracy, consistency, and timeliness of all data and reporting outputs
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– 3.5 SharePoint and Document Control
– Administer and maintain SharePoint document libraries relevant to the General Managers office
– Apply disciplined document control practices, including:
– Version…
Title: Personal Assistant to General Manager
Company: Yates Recruitment
Location: Durban, South Africa
Category:
