Overview
Personal Assistant to Managing Director (FTC 1 year) Jobs in London Area, United Kingdom at TotalEnergies
Title: Personal Assistant to Managing Director (FTC 1 year)
Company: TotalEnergies
Location: London Area, United Kingdom
Job Activities
To provide a secretarial and personal assistance service to the Managing Director and other members of senior management team (total of 4) as and when required
Administrative support to wider team on an ad hoc basis
Proactively maintain and manage the Director’s calendars, arrangement, cancellation and monitoring of meetings
Organize regular Direct Reports / Business Unit Meetings/ one to one as required for the MD
Organise travel and prepare travel pack including travel & necessary documentations
Organise company events
For senior management meetings: Logistics (venue booking), agenda preparation, take / issue minutes and update / follow-up to the action register
Co-ordinate events, meetings and information exchange involving Paris HO or other Group entities
Prepare monthly expense claims for the MD
Maintain CMC* rota and review to ensure full coverage and assist as required
Assist with any other reasonable requests from the MD & Management team
Master Data management – Assist with supplier creation or update in MBC, access rights to MBC, to EVP and other back office tools (Themis, etc.)
Office supply management (stationary ordering, etc.)
Liaising with IT and office access management as and when needed.
Candidate Profile
Organizational Skills: Exceptional ability to prioritize and manage multiple tasks efficiently.
Communication Skills: Strong verbal and written communication abilities.
Attention to Detail: High level of accuracy in handling tasks and information.
Proactivity: Self-starter with a problem-solving mindset and the ability to anticipate the MD’s needs.
Professionalism: Maintains discretion and confidentiality at all times.
Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
Flexibility: Adaptable to changing priorities and schedules.
5 years’ experience of working at senior secretary/PA level. Formal secretarial training and qualifications as appropriate for the role.
A good standard of French language is an advantage
