Overview
Personal Assistant to the Board of Directors Jobs in Jakarta, Indonesia at Jatis Mobile
Title: Personal Assistant to the Board of Directors
Company: Jatis Mobile
Location: Jakarta, Indonesia
Job Description
- Calendar & Schedule Management
Manage and coordinate the Board of Directors’ schedules, appointments, and travel itineraries.
Prioritize activities and ensure scheduling runs smoothly without conflicts.
- Communication & Coordination
Serve as the main liaison between the Board and internal/external stakeholders.
Draft, review, and manage professional correspondence such as emails, memos, and letters.
- Meeting Preparation & Documentation
Prepare meeting materials (presentations, reports, briefing documents).
Take clear and comprehensive Minutes of Meeting (MoM).
Track follow-ups and ensure timely execution of action items.
- Administrative & Document Management
Organize and secure confidential company and executive documents.
Handle administrative tasks including filing, approvals, and internal documentation.
- Project Support & Monitoring
Assist the Board in monitoring progress of ongoing initiatives.
Provide regular updates, reminders, and escalate issues when necessary.
- Travel & Event Coordination
Arrange domestic and international travel, including tickets, accommodation, and itineraries.
Support executive events, business trips, and external engagements.
- Executive & Personal Assistance (as needed)
Provide personal support that helps improve the Board’s efficiency and productivity.
- Confidentiality & Professionalism
Maintain strict confidentiality regarding sensitive company and executive information.
Requirements
Hard Skills
- Min. 1 years of experience as a Personal Assistant, Executive Assistant, or similar role.
- Strong skills in organizing, scheduling, and task prioritization.
- Proficient in Microsoft Office and Google Workspace.
- Able to produce clear, structured Minutes of Meeting.
- Basic analytical skills for preparing summaries and reports.
- English proficiency is a plus
Soft Skills
- Highly organized, detail-oriented, and reliable.
- Proactive, responsive, and able to manage tight deadlines.
- Strong interpersonal and communication skills.
- High level of discretion, integrity, and trustworthiness.
- Able to multitask and work effectively under pressure.
- Professional and positive attitude.
