Overview
Personal Assistant To The CEO Jobs in West Palm Beach, FL at Hamandi Corporation
Title: Personal Assistant To The CEO
Company: Hamandi Corporation
Location: West Palm Beach, FL
Company Description
Hamandi Corporation is a medical device manufacturer and assembler operating an ISO 7 cleanroom environment in support of high‑quality, compliant production. The company provides end‑to‑end medical device development, manufacturing, and contract manufacturing (CMO) services for a wide range of clients.
Hamandi Corporation guides new products and companies from concept through development, commercialization, and post‑market support and surveillance. Our expert services include:
- Quality Management System (QMS) design and support
- Regulatory compliance with ISO 13485 and FDA 21 CFR 820 (QMSRs)
- Design and development
- Risk management
- Audit readiness
- Regulatory affairs and FDA consulting
We operate with precision, discipline, and a commitment to excellence—values that extend to every member of our team.
Role Description
The Personal Assistant to the CEO is a mission‑critical, high‑visibility role responsible for ensuring the CEO’s time, priorities, and strategic initiatives are executed with precision. This is a full‑time, on‑site position based in West Palm Beach, FL, supporting a CEO who moves fast, expects excellence, and requires a partner who can think, anticipate, and execute at a high level.
This role blends executive support, operational coordination, business acumen, and hands‑on execution. The ideal candidate is intelligent, polished, loyal, and capable of managing both the smallest details and the largest priorities without losing sight of the company’s mission.
Key ResponsibilitiesExecutive Support & Operations
- Manage the CEO’s calendar, schedules, meetings, and follow‑ups
- Organize and prioritize incoming communications
- Prepare documents, presentations, reports, and briefing materials
- Coordinate internal and external meetings with precision
- Maintain confidential information and records with absolute discretion
Execution & Follow‑Through
- Receive, interpret, communicate, and execute complex, multi‑step instructions
- Track tasks, vendors, customers, and action items to completion
- Ensure all deadlines are met without personal excuses
- Support special projects, research, and strategic initiatives
Business Development & Administrative Support
- Assist with business development activities, research, and opportunity tracking
- Support basic accounting tasks, financial organization, and reporting
- Draft professional emails, communications, and executive correspondence
Travel & Logistics
- Coordinate domestic and international travel
- Travel with the CEO within the U.S. and abroad as needed
- Adapt quickly to changing schedules and priorities
Cross‑Functional Collaboration
- Work closely with internal teams, external partners, and clients
- Ensure the CEO’s time is protected and used effectively
- Represent the CEO and company with impeccable manners and professionalism
Growth & Industry Integration
- Learn the medical device manufacturing environment
- Develop understanding of regulated operations, QMS, and compliance
- Grow into expanded operational responsibilities over time
Required QualificationsCore Competencies
- Above‑average intelligence with strong analytical and problem‑solving skills
- Exceptional written and verbal communication skills
- Strong organizational, time‑management, and multitasking abilities
- Ability to manage competing priorities in a fast‑paced environment
- High emotional intelligence, polished demeanor, and professional presence
- Strong attention to detail while maintaining big‑picture awareness
- Proven ability to execute complex instructions accurately and independently
- Zero‑excuse reliability and disciplined follow‑through
Professional Requirements
- Experience in executive assistance, personal assistance, office administration, or similar roles
- Experience in regulated, technical, or manufacturing environments preferred
- High level of discretion, judgment, and confidentiality
- Proficiency with Microsoft Office or Google Workspace
- Ability and willingness to travel domestically and internationally
- Ability to work extended or irregular hours when required
Education
- Associate or bachelor’s degree in business administration, communications, or related field preferred
- Equivalent relevant experience considered
Industry Interest
- Familiarity or interest in medical devices, manufacturing, or healthcare
- Desire to grow into operational leadership as experience increases
Ideal Candidate Profile
You thrive in this role if you are:
- A fast learner with high IQ and high EQ
- A disciplined executor who never misses deadlines
- A polished professional who represents the CEO with maturity
- A loyal, discreet, and trustworthy partner
- A proactive problem‑solver who anticipates needs
- Someone who enjoys being indispensable
- Hungry to grow into a larger operational or leadership role
