Overview
Personal Assistant to the Chief Executive Officer Jobs in Sugar Land, TX at DeliverIt Pharmacy
About us
Global Spirits & Wine is a small business in FOOD_BEVERAGE_SERVICES in Everett, WA. We are professional and agile.
Our work environment includes:
On-the-job training
Safe work environment
Work day starts from 10:00 am to 6:00 pm
The Wine Distributor Office Administrator will be responsible for providing administrative support to the wine distribution company. This includes managing office tasks, assisting with financial tasks, communicating with clients and customers, and ensuring that all office procedures are followed. The ideal candidate will have excellent organizational skills, be detail-oriented, and have a passion for wine.
Collect order information from the sales team to create invoices
Input data into the accounting system to generate invoices
Review and ensure accuracy of invoice details including billing and shipping address, order items, and applicable taxes and discounts
Create and print invoices for delivery drivers.
Create sales sheets for wine & spirits
Pull orders for drivers
Supervise warehouse activity
Schedule and conduct job interviews with potential employees
Monitor customer accounts and follow up on overdue payments
Record payments and update customer accounts accordingly
Keep accurate records of all invoices, payments, and customer information
Communicate with clients and customers regarding orders, delivery schedules, and any inquiries they may have
Provide route schedules to delivery drivers and ensure that deliveries are made on time and in accordance with customer specifications
Assist with maintaining and updating client databases and other business records
Submit cost sheets and new items to corporate accounts for approval
Assist in controlling warehouse inventory accuracy and ensure that the inventory is updated in the system on a regular basis
Provide general support to the management team as needed
Oversee and manage drivers and warehouse personnel by clearly communicating tasks, setting priorities, and ensuring timely completion of all responsibilities.
Help organize and participate in wine tasting events, promotional activities, and other marketing initiatives
Provide general support to the management team as needed
Ensure that the office is clean, organized, and presentable at all times
Other duties as assigned
Qualifications:
High school diploma or equivalent required; Associate’s or Bachelor’s degree in accounting or related field preferred
2+ years of experience in invoicing, billing, or accounting
Proficient in using accounting software, such as QuickBooks is a MUST
Excellent organizational and time management skills
Strong attention to detail and accuracy
Ability to work independently and as part of a team
Excellent communication and interpersonal skills
Proficient in QUICKBOOS, Microsoft Office Suite
Physical Requirements:
Ability to sit and work at a computer for extended periods of time
Ability to lift up to 20 pounds
Job Type: Full-time
Pay: $51,000.00 – $54,000.00 per year
Benefits:
Health insurance
Paid time off
Schedule:
8 hour shift
Evening shift
Monday to Friday
Experience:
Administrative experience: 2 years (Required)
QuickBooks: 2 years (Required)
Ability to Relocate:
Everett, WA 98201: Relocate before starting work (Required)
Work Location: In person
Title: Personal Assistant to the Chief Executive Officer
Company: DeliverIt Pharmacy
Location: Sugar Land, TX
