Overview
Personal/Executive Assistant Jobs in Costa Mesa, CA at MLG Attorneys at Law
We are looking for an individual who would like to take on an exciting and demanding role, with the opportunity for professional growth and advancement.
Specific job responsibilities may include (but are not limited to):
Overall responsibility for the management of the office of the President
Managing President’s calendar, e-mail, and all related correspondence (organization and drafting)
Managing/directing all incoming calls to ensure highest level of service to Fischer clients and prospects.
Managing all aspects of internal and external meetings to include: agendas, lodging, itineraries, material preparation, catering arrangements, attendee hosting, etc.
Booking travel arrangements
Maintaining effective professional interactions with clients, internal colleagues, brokerage team, and prospects
Preparing, reconciling, and submitting expense reports
Maintaining confidential files
Conducting high-level research to gather company information and contact biographies
Building processes to drive efficiency in planning, reporting, and communicating within the team
Miscellaneous administrative tasks such as organizing team supplies, filing, distributing mail, ensuring common work areas are clean and presentable, and handling certain personal tasks.
Your attributes include:
Maintain a high level of integrity.
Proven ability to handle confidential information with discretion.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Very strong interpersonal skills and the ability to build relationships with stakeholders, including internal personnel, leadership, clients, and prospective clients.
Exceptional written and verbal communication skills
Excellent editing and proof-reading skills
Excellent typing and transcription skills
Proactive approach to problem solving with strong decision-making capabilities.
Team-player who also possesses the ability to work independently as well as part of a team.
Adaptable to various competing demands
Demonstrate the highest level of client/customer service.
Possess the ability to achieve high performance goals and meet deadlines.
Proactive (ability to anticipate needs/preferences), critical thinker, who actively seeks opportunities for improvements and proposes solutions.
Advanced proficiency with Microsoft Office (Outlook, Word, Excel and PowerPoint), Adobe Acrobat, and other software applications utilized.
Exceptional work ethic
Job Type: Full-time
Benefits:
401(k)
Dental insurance
Flexible spending account
Health insurance
Health savings account
Paid time off
Vision insurance
Schedule:
Monday to Friday
Ability to Commute:
Dallas, TX 75240 (Required)
Ability to Relocate:
Dallas, TX 75240: Relocate before starting work (Preferred)
Work Location: In person
Title: Personal/Executive Assistant
Company: MLG Attorneys at Law
Location: Costa Mesa, CA
