Overview
Plant Admin Jobs in Waggaman, LA at ECOVYST CATALYST TECHNOLOGIES LLC
Executive Assistant – Palm Springs, FL on-site
Position Summary:
We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide high-level administrative support to our executive leadership. This individual will be responsible for managing complex calendars, coordinating domestic and international travel, overseeing office inventory, planning company events, assisting with basic accounting tasks, and facilitating communication across all levels of the organization. The ideal candidate is a self-starter with exceptional communication skills, a keen eye for detail, and the ability to thrive in a fast-paced, team-oriented environment.
Key Responsibilities:
Executive Support & Communication
Manage and maintain executive calendars, scheduling appointments, meetings, and conference calls
Serve as a liaison between the executive team and internal/external stakeholders
Draft and proofread professional correspondence, reports, presentations, and other communications
Ensure the executive team is well-prepared for all meetings and engagements
Travel Coordination
Arrange complex domestic and international travel itineraries, including flights, accommodations, ground transportation, and travel documentation
Prepare detailed travel agendas and ensure executives are fully informed of travel logistics
Office & Inventory Management
Oversee general office operations and maintain office supply inventory
Coordinate with vendors for office maintenance, supply orders, and equipment servicing
Ensure the office environment is organized, efficient, and supports daily operations
Event Planning
Plan and execute company meetings, offsites, and special events, including logistics, catering, venues, and guest communications
Support coordination for executive-hosted functions or external events
Accounting Support
Assist with basic financial tasks such as expense report preparation, invoice tracking, credit card reconciliations, and purchase order processing
Collaborate with accounting or finance departments to ensure timely and accurate reporting
Other Duties as Assigned
Take on special projects and administrative initiatives as needed to support the executive team and broader organization
Qualifications:
Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership
Strong organizational, multitasking, and time-management skills
Excellent written and verbal communication abilities
High degree of professionalism, discretion, and confidentiality
Ability to work independently and anticipate needs with minimal supervision
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with tools like Zoom, Concur, or Google Workspace a plus
Familiarity with basic accounting principles and expense management
Experience in event planning and vendor coordination
Bachelor’s degree preferred, but not required with strong experience
Work Location:
Corporate Office on-site in Palm Springs, FL
Job Type:
Full-time
Salary:
$24.00 – $26.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Parental leave
Professional development assistance
Referral program
Vision insurance
Schedule:
8-hour shift
Monday to Friday
8a to 4:30p
Monday to Friday
8a to 4:30p
40 hours per week
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Title: Plant Admin
Company: ECOVYST CATALYST TECHNOLOGIES LLC
Location: Waggaman, LA
