Overview
Policy Team Assistant (Administrative Specialist 2) Jobs in Salem, OR at Department of Consumer & Business Services
Job Summary
Our staff union is seeking a highly organized and proactive Office Coordinator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, coordinating schedules, supporting the union leadership, union officers, union volunteers and the union membership. This position requires excellent communication skills, proficiency in Excel, attention to detail, and the ability to multitask effectively in a fast-paced environment.
Responsibilities
Oversee daily office operations and ensure a welcoming front desk presence.
Provide administrative support to the union President or their designee through meeting scheduling and prep, updating the outlook calendar, email management, updating union electronic files, and other duties as needed.
Provide administrative support including, but not limited to, supporting internal and external communications regarding the union through the unions email account, phone calls and walk ins, referring members who contact the office to the appropriate union representative and tracking all correspondence while ensuring all communications are handled in a timely manner.
Process new membership forms, communicate information to the Massachusetts Teachers Association (MTA) and UMass Central HR while working with the USA officers. Review and correct all union dues membership lists, provide timely updated member lists and reports as needed.
Maintain accurate records using Excel and manage office supplies inventory.
Provide support to USA officers, board members, stewards, committees’ chairs & committee members and others as needed with tasks including scheduling meetings, room reservation, emailing of union members, requesting release time and other logistics as needed.
Provide support to delegates attending the Massachusetts Teachers Association (MTA) Annual Meeting and the National Education Association (NEA) Annual Representative Assembly.
Coordinate union events with on campus departments at university and non-university venues in terms of planning, obtaining space, supplies, logistics, hotel reservations, ordering food, travel reimbursements and any other coordination that is needed for a variety of events.
Inform union treasurer and the President or their designee of any union expenditures and upload information in the union electronic files.
Attend meetings, take notes/minutes as needed.
Other duties as necessary
Minimum Qualifications
High school degree or equivalent.
Proficiency in working in Excel; data collection and analyzing of the data.
Ability to maintain harmonious relationships with union members, the university community, and the public.
Ability to maintain confidentiality when overhearing conversations and seeing confidential documents.
Ability to prioritize assignments and work independently.
Ability to communicate and follow detailed instructions.
Ability to deal tactfully with others and exercise sound judgement when dealing with USA members who wish to speak with a USA officer, member of the board or a steward.
Excellent customer service skills.
Excellent computer skills, some experience with bookkeeping, and problem-solving skills.
Preferred Qualifications
Experience working in higher education
Familiarity working in a unionized workplace
Join our team as an Office Coordinator and contribute to creating an efficient and positive work environment!
Benefits: paid time off, no other benefits
APPLY DIRECTLY TO [email protected]
Job Type: Full-time
Pay: $43,229.94 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Experience:
Microsoft Office: 1 year (Required)
Administrative experience: 1 year (Preferred)
Ability to Commute:
Amherst, MA 01003 (Required)
Work Location: In person
Title: Policy Team Assistant (Administrative Specialist 2)
Company: Department of Consumer & Business Services
Location: Salem, OR
