Overview
Preschool Admin Assistant Jobs in Pompano Beach, FL at Prodigy ELC at BBI LLC
TekPro Support Services, LLC (TSS) is seeking to add an Executive Assistant to our team in Springfield, VA. The Executive Assistant provides high-level secretarial and administrative support to Senior Executives within the Federal Protective Services (FPS) at the Department of Homeland Security (DHS). This role is 100% onsite and contract ends 10/2025.
Each Executive Assistant shall be responsible for providing Executive Administrative support services as defined within the statement of work (SOW); and providing guidance and program support within a variety of administrative, analytical, and financial related functions. FPS Executive Assistants are expected to provide recommendations for improvements in administrative processes, data compilations, and administrative financial tasks.
What You’ll Do:
Composing routine correspondence, compiling statistical and budget information, and communicating with all levels of agency personnel to gather and convey information.
Completes a broad variety of administrative tasks for the assigned Executive(s) including: managing an active calendar of appointments; completing travel documents and expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Plans, coordinates and ensures the Executive(s)’s schedule is followed and respected.
Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the Executive(s)’s time and office.
Communicates directly, and on behalf of the assigned Executive(s), with other Executives, staff, and others, on matters related to the Executive’s programmatic initiatives.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature and determine appropriate course of action, referral, or response.
Provides a bridge for smooth communication between the Executive’s office and internal divisions; demonstrating leadership to maintain credibility, trust and support with senior management staff.
Works closely and effectively with the Executive to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
Acts as a “barometer,” having a sense for the issues taking place in the environment an keeping the Executive updated.
Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the Executive, some of which may have organizational impact
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Executive’s ability to effectively lead their organization.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
Prepare presentation materials.
Prepare, edit and assemble reports required for meetings and presentations.
Work effectively with personnel from other branches and divisions within FPS accomplish tasks.
Track documents through various approval processes within the agency as each relates to its respective policies, priorities, practices and procedures.
Order, distribute, and maintain office supplies and equipment.
Coordinate with IT staff to provide support services for printers, copiers, scanners and fax machines as required.
Complete other ad hoc assignments, as determined.
What You Bring:
Minimum of five (5) years of direct Executive Administrative support experience required; with seven (7) years desired.
Ability to “multi-task” / manage multiple projects simultaneously.
At least one (1) year of experience must be directly supporting a Senior Executive in the Federal Government or a C-Suite private sector Executive responsible for at least 50 personnel in multiple offices.
Resume should highlight strong skills in MS Suite skills and highlight impacts/results of their actions as an Executive Assistant for the Executive they supported.
Ability to write at a professional business level is required.
Education Requirements: Must have a Bachelor’s degree.
TekPro Support Services, LLC(TSS) offers a competitive benefits package to include paid holidays, paid time off including sick and vacation leave, medical, dental and vision insurance, flexible spending accounts, short and long term disability, company paid life insurance, 401(k) with a company match and discretionary profit sharing and tuition reimbursement.
TSS is an Equal Opportunity Employer. Employment decisions are made without regard to any protected category. Hiring preference will be given to BBNC shareholders, their spouses and descendants and Alaska Natives in accordance with Public Law 93-638.Show more
Title: Preschool Admin Assistant
Company: Prodigy ELC at BBI LLC
Location: Pompano Beach, FL
