Overview
President-FirstService Development Advisors Jobs in Miami, Florida, USA at RETS
Last updated: 13 hours ago
Job Overview :
We are seeking a highly organized, professional, and proactive Executive Assistant to provide comprehensive support to an executive leader. This role requires someone with excellent
communication skills
, exceptional
attention to detail
, and the ability to anticipate needs and take initiative. The Executive Assistant will play a critical role in ensuring smooth and
efficient operations
of the executive office.
Key Responsibilities
:
• Provide high-level administrative support to the executive, including managing calendars, scheduling appointments, and handling correspondence (email, phone, mail).
• Screen, prioritize, and manage incoming communications, ensuring timely and effective responses.
• Arrange complex travel schedules, itineraries, and logistics, including flights, accommodations, and transportation.
• Organize and prepare agendas for meetings, take minutes, and follow up on action items as needed. Ensure all necessary materials and documents are available ahead of time.
• Assist with the preparation of presentations, reports, and other documents for meetings, conferences, and external communications.
• Assist with the management of various projects, including tracking timelines, budgets, and deliverables.
• Handle sensitive information with the highest level of discretion and confidentiality.
• Serve as a point of contact for clients, partners, and vendors, maintaining a professional image and positive relationships.
• Manage office supplies and other administrative tasks to ensure smooth office operations.
Requirements :
• Bachelor’s degree or equivalent experience preferred.
• At least 5 years of experience as an Executive Assistant or in a similar administrative support role.
Skills :
• Excellent organizational and time-management skills.
• Strong written and verbal
communication skills
.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle multiple tasks simultaneously in a
fast-paced environment
.
• Exceptional
problem-solving
and critical-thinking abilities.
• Strong interpersonal skills and a high level of
professionalism
.
• Ability to work independently and anticipate the needs of the executive.
• High degree of confidentiality and discretion.
•
Flexibility
and
adaptability
in a
dynamic work environment
.
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Title: President-FirstService Development Advisors
Company: RETS
Location: Miami, Florida, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration), Business (Office Administrator/ Coordinator, Business Administration)
