Overview
Principals Administrative Assistant (Full-Time) Jobs in Carver, MA at Eastern Carver County Schools
Job Title: Office Manager
Location: Alpharetta, GA
Job Type: Full-time
Salary: Competitive, based on experience
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Start Date: June 2025
About Us
At Beyond The Spectrum ABA Therapy, we are dedicated to transforming the lives of children with autism and other developmental disabilities. Our focus is on providing personalized, high-quality care in a welcoming and supportive environment.
We are seeking an experienced and highly organized Office Manager who is passionate about supporting individuals with disabilities and ensuring clients and families receive exceptional care.
Our clinic is conveniently located near the vibrant Avalon community in Alpharetta, GA, in a brand-new, purpose-built facility designed to meet the needs of our clients, families, and staff.
The Office Manager will oversee daily operations, manage scheduling, ensure excellent customer service, track financials, and support the clinical team. This role is ideal for someone with a background in ABA therapy, healthcare administration, or clinical settings and a commitment to working with children with autism and developmental disabilities.
Job Description
The Office Manager serves as the backbone of center operations, ensuring seamless daily functions by managing client services, staff coordination, scheduling, administrative tasks, financial oversight, vendor relations, and community engagement.
Key Responsibilities
Managing schedules: Oversee staff and client scheduling to ensure efficient and balanced session coordination.
Daily operations: Manage administrative and office tasks, including answering phones, coordinating mail, and overseeing general office functions.
Ordering and managing supplies: Ensure all clinic supplies and resources are well-stocked and ordered in a timely manner.
Vendor management: Oversee relationships with vendors and service providers, negotiate contracts, and ensure timely payments and deliveries.
Financial planning and budgeting: Track clinic financials, manage a budget, and optimize spending to ensure financial stability.
QuickBooks and Excel: Utilize QuickBooks for financial management and Excel for tracking expenses and reporting.
Reception duties: Serve as the first point of contact for families and visitors, providing a warm, professional welcome and addressing inquiries, including conducting orientation and facility walkthroughs.
Insurance verification and enrollment: Handle insurance verification and client enrollment, ensuring accurate documentation and timely processing.
Billing (Preferred, Not Required): Experience with billing and claims processing is a plus.
Staff coordination: Track attendance, coordinate staff schedules, and ensure proper staffing for client sessions.
New hire onboarding and orientation: Oversee the hiring and onboarding of new staff, ensuring a smooth transition into the clinic.
Managing social media accounts: Maintain an active and professional social media presence to engage with the community.
Lead conversion and enrollment follow-up: Follow up with prospective families to assist with enrollment and convert leads into active clients.
Team support: Assist clinicians by ensuring they have necessary resources and managing client intake and client service or activity schedule processes.
Compliance: Uphold HIPAA and clinic policies, ensuring confidentiality and accurate record-keeping.
Clinic environment: Ensure the clinic is clean, organized, and welcoming for clients and staff.
Relationship building: Build positive relationships with families, children, and staff to create a supportive and encouraging atmosphere.
Qualifications
Passion for working with individuals with disabilities: A genuine commitment to serving children with autism and developmental disabilities and ensuring clients and families receive exceptional care.
RBT Certification (Preferred, but will consider candidates who are close to certification).
Candidates must have completed the 40-hour RBT training and the Initial Competency Assessment and must be committed to obtaining full RBT Certification.
Education: Bachelor’s degree in business, healthcare administration, applied behavior analysis, psychology, or a related field preferred.
Experience: Two to three years in office management or administrative roles, ideally in an ABA therapy clinic or healthcare setting.
Scheduling expertise: Strong experience in managing and optimizing staff and client schedules is required.
Vendor and financial management: Experience in vendor management, QuickBooks, Excel, and financial planning is required.
Budgeting and expense tracking: Ability to manage budgets, monitor expenses, and optimize financial planning.
Insurance and billing knowledge (Preferred): Experience with insurance verification, enrollment, and billing is a plus.
Technical skills: Proficiency in scheduling software, Microsoft Office Suite, QuickBooks, and social media management tools.
Communication skills: Excellent verbal and written communication skills for interacting with families, staff, and external partners.
Organizational skills: Ability to multitask, prioritize, and ensure accuracy in scheduling, budgeting, and record-keeping.
People skills: A warm, professional demeanor with a genuine passion for working with children and families.
Knowledge of ABA Therapy: Familiarity with ABA therapy and its processes is preferred, but a willingness to learn is essential.
Benefits
Competitive salary
Paid time off (PTO) and holidays
Health, dental, and vision insurance options
Professional development opportunities
A collaborative and supportive work environment
Employer commitment to promoting work-life balance
The chance to make a meaningful impact on families’ lives
How to Apply
To apply, please email your resume to [email protected] with “Office Manager Application – [Your Name]” in the subject line.
Job Types: Full-time, Contract
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Work Location: In person
Title: Principals Administrative Assistant (Full-Time)
Company: Eastern Carver County Schools
Location: Carver, MA
