Overview
Private Health Care Admin Assistant Jobs in Pasadena, CA at Five Acres
POSITION: Executive Assistant to the Senior Pastor (Full-Time, Non-Exempt)
REPORTS TO: Executive Director
SUPERVISES: Music Administrative Assistant
MINISTRY OVERVIEW: The Executive Assistant to the Senior Pastor provides overall
administrative functions to support the senior pastor in all aspects of the church ministry.
RESPONSIBILITIES:
1. Provide standard administrative functions for the senior pastor including copying, filing,
proof-reading, taking minutes, preparing documents and expense reports, ordering
supplies as needed, and assisting the pastor with any special projects.
2. Coordinate the maintenance of the church database.
3. Provide administrative support for the Session (communications, membership rolls,
minutes, agendas, training, etc.) and committees of the congregation (PNC, Nominating,
etc.)
4. Coordinate and maintain the pastor’s calendar and communicate for the pastor as
needed.
5. Coordinate logistics and hospitality for staff meetings, lunches, and special events.
6. Coordinate and arrange travel logistics for senior pastor and/or special guests.
7. Coordinate communications with church officers, staff, and membership.
8. Coordinate all building usage requests from outside groups.
9. Coordinate and maintain the church calendar as well as schedules and logistics for on-
call, preaching, guest preachers, and assisting in worship; and coordinate all incoming
requests and schedules/records weddings, funerals/memorial services and baptisms.
10. Provide support as necessary for the following teams: Human Resources, Worship, and
Strategic Implementation.
11. Attend NPC staff meetings, staff training, and staff retreats.
12. Point of contact for NPC with the Presbytery of S. New England. Responsible for all
statistical reporting.
13. Other responsibilities as assigned by supervisor.
DESIRED QUALIFICATIONS:
1. A maturing disciple of Jesus Christ.
2. Education: A.A. or the equivalent.
3. Work Experience: Extensive experience in an Executive Assistant or similar
Administrative role, preferably in a church or non-profit organization context.
4. Strong relational skills, organizational skills, and communication skills (verbal and
written).
5. Exceptional computer skills in a PC or Mac environment utilizing Microsoft Office Suite
(Word, Excel, PowerPoint, Teams), and database software (Shelby experience a plus).
Rev. 01/2025
Title: Private Health Care Admin Assistant
Company: Five Acres
Location: Pasadena, CA
