Overview
Processing Specialist – University Registrar Jobs in Knoxville, TN at University of Tennessee – Knoxville
General Statement of Duties:
The School of Continuing and Professional Studies (DGCE) is seeking applicants with excellent communication, technical, and organizational abilities to join our team as an Administrative Assistant I. In this role, you’ll play a crucial part in providing technical and clerical support, responding to inquiries, and assisting non-credit students with registration challenges. You’ll supervise student workers, manage office coverage, coordinate observation schedules, and handle the dean’s calendar and travel arrangements efficiently. Additionally, you’ll be responsible for ordering office supplies, processing payments, purchase orders, and other expenses. Field trip coordination and managing DGCE faculty personnel files through the OnBase system are also part of this dynamic role. If you’re looking for a multifaceted position where you can contribute to the success of our institution, apply now!
Hours: 8:30am-5pm, M-F
Break: One hour
Salary: $51,201.80
Application Deadline: April 11, 2024
Duties and Responsibilities:
Document image all DGCE faculty personnel files utilizing OnBase system
Add new contracts to faculty digital file each term
Solicit and document image course syllabi each term
Each semester produces and distributes Dean’s certificates to eligible students
Manages the office coverage calendar
Each academic session, determine which DGCE faculty need classroom observations by running report in PeopleSoft
Discern which class will be observed
Communicate with appropriate department chairperson
Respond to questions.
Collect and input completed document in OnBase and mark as complete in PeopleSoft
Order office supplies
Assist non-credit students with any registration challenges in the third-party providers (Ed2Go, Mind Edge)
Complete payment vouchers and PO’s for third-party vendors
Solicit from faculty teaching one-week institutes expenses to be covered by the institute fee
Arrange for payment of guest speakers
Assist in arranging for the ordering of supplies
Assist in the arranging of field trips
Supervise the student workers
Manage the dean’s calendar and travel as needed
Performs other duties as assigned
Qualifications:
Minimum Entrance Requirements:
Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below.
Substitutions:
An associate or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.*
An associate or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*
Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
Special Requirements:
None
Preferred Qualifications:
Two years of experience working in a higher education setting
Excellent written, oral, and interpersonal skills
Ability to learn technological solutions (OnBase, PeopleSoft, MS Outlook)
Demonstrated high level discretion and sound judgement with confidential information
Ability to manage competing demands, set priorities, and provide timely responses to urgent issues
Fluency in second language, Spanish strongly preferred
Working Conditions:
This is a on-site, in-person position in Salem, MA.
Office activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and interaction with computer equipment; Occasional bending, reaching, lifting, pushing and pulling up to 5 pounds.
Salem State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employees with disabilities. For accommodation information or requests please email [email protected].
Application Instructions:
Please apply online. Resume and cover letter are not required, but are appreciated.
Employment is contingent upon a completed background and CORI check satisfactory to the university.
This position is not eligible for H1B visa sponsorship.
EEO Statement:
Salem State University is an equal opportunity/affirmative action employer. Persons of color, women and persons with disabilities are strongly urged to apply.
Title: Processing Specialist – University Registrar
Company: University of Tennessee – Knoxville
Location: Knoxville, TN
