Overview
Production Admin Assistant Jobs in Kirkwood, MO at Mosby Building Arts
Administrative Services Coordinator
Posting Closes: June 4, 2025
Starting Salary: $58,798.24 annually, $1,130.73 weekly
General Description:
The Administrative Services Coordinator oversees the administrative operations within the District Offices of the Volusia Sheriff’s Office. This position supervises administrative assistants, ensures adequate staffing levels and maintains efficiency in daily functions. The Administrative Services Coordinator evaluates operational effectiveness, facilitates quality assurance measures, and provides recommendations to enhance efficiency and overall performance. This position will be required to travel between district offices or other Volusia Sheriff’s Office locations regularly.
Minimum Qualifications:
Bachelor’s degree in Business Administration, Public Administration, Political Science Social Science or related field AND
Two (2) years of experience in law enforcement or related field.
A comparable amount of education and experience may be substituted for the minimum requirements.
Must successfully complete and pass required skills testing.
Background Screening: This position will require an extensive background investigation.
Essential Functions:
Proposes procedure changes to enhance efficiency and uniformity.
Develops and maintains procedure manuals for district Administrative Assistant positions.
Trains district Administrative Assistants on new and/or current processes and procedures.
Acts as a primary floater for district offices.
Schedules floaters for district offices.
Coordinates employees leave requests, overtime, and scheduling.
Understands and can perform all tasks assigned to district Administrative Assistants.
Completes, submits, and tracks mileage reimbursements for floaters.
Communicates with district command staff.
Provides support to district Administrative Assistants.
Reviews agency wide infraction and citations daily.
Reviews all documentation submitted for accuracy, completeness, and proper signature prior to submission.
Compiles data and prepares various statistical and informational records and reports for management review.
Coordinates and participates in activities, to include collection and analysis of data, assistance in the preparation of data and analysis.
Ensures quality assurance through overseeing data entry, file maintenance, file retention, and retrieval and confidentiality of processed work.
Interacts with various outside departments in obtaining and relaying information applicable to unit needs, (I.E Legal, Finance, HR)
Manages, coordinates, and performs subsequent evaluation on all activities of specially assigned programs or projects according to areas.
Attends work on a regular and consistent basis.
Must adhere to Federal, State, County, and local ordinances.
Performs other duties as assigned.
Status: Civilian
Blood and Viral Pathogen Risk: Minimal Risk
Environmental Conditions:
General office setting with most duties being performed while sitting at a desk, table or workstation.
Must be able to visit multiple locations/district offices.
Must be able to work under stressful conditions.
Must be able to relocate to other county locations based upon operational needs.
Must be able to remain available to work when a public emergency or disaster occurs.
Skills and Abilities:
Ability to carry out complex oral and written instructions.
Ability to type efficiently and accurately.
Ability to prepare routine documents.
Ability to work independently.
Ability to perform basic mathematic functions.
Ability to gather analyze and prepare documents.
Ability to coordinate work schedules.
Ability to initiate and install administrative programs and procedures an evaluate effectiveness.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to communicate effectively with all command staff both orally and in writing.
Ability to speak, read, and write English.
Ability to provide exceptional customer service.
Ability to interact with others.
Time management and organization.
Critical thinking and multitasking.
Required Knowledge:
VSO General Orders and procedures.
Federal State, County, and local laws and ordinances.
Knowledge of organizational and program methods and procedures relating to administrative support.
Knowledge of basic accounting principles and procedures.
Knowledge of various databases and software programs to efficiently perform duties of the position.
Knowledge of public administration principles and practices.
Modern office practices, procedures and equipment.
Business English, spelling, punctation, and arithmetic.
Multi-line phone system.
Advanced computer systems and programs.
District/Section programs.
Physical Requirements:
Sedentary work.
Be able to operate a vehicle to visit multiple locations/District offices.
Ambulate independently.
Utilize computers for extended periods of time.
See at normal range or with reasonable accommodation.
Hear at a normal level or with reasonable accommodation.
May occasionally lift up to 20 pounds.
May occasionally bend, squat, reach grasp.
Manual dexterity.
Equal Employment Opportunity Employer M/F/D/V
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Title: Production Admin Assistant
Company: Mosby Building Arts
Location: Kirkwood, MO
