Overview
Production Administrative Assistant Jobs in Cincinnati, OH at Groundworks Operations, LLC
Description of Work
This position with NCDOT offers full State Benefits , competitive salaries and many career development opportunities.
In this position, you will perform administrative and clerical duties for both the Division 5 Urban Freeway and Maintenance Operations Support Team (MOST) Units located in Raleigh, Wake County. Duties include typing, data entry, copying/scanning, answering telephone and directing calls and maintaining files. You must multi-task and maintain a high degree of accuracy in a fast-paced office environment. You must have the demonstrated ability to interpret and apply policies and procedures and the ability to learn and apply data into in-house computer programs such as SAP, Ariba and spreadsheets as well as administer payroll/time entry in SAP/BSIP system. You will create requisitions and manage inventory for various supplies and materials and maintain fixed asset inventory. Create and manage Purchase Orders, review and process invoices for project contracts and Contract Engineering and Inspection (CEI) staffing. This position will assist employees when necessary, with questions pertaining to personnel issues. You will prepare correspondence and reports (daily/random/monthly) as needed, while meeting deadlines and must have the ability to communicate effectively in written and oral form and to work with people with courtesy and professionalism in performing public contact duties and additional duties as assigned.
Knowledge, Skills and Abilities / Competencies
Applicants must submit an application that clearly reflects work experience that demonstrates the following:
Customer service experience, including resolving customer issues
Experience with Microsoft Office using programs such as Outlook, Word, and Excel
Experience completing and/or maintaining records and reports
Experience interpreting and/or explaining policies, procedures, and laws
Experience with letter writing, using correct spelling, punctuation and proofreading
Additional Expectations:
You must establish and maintain effective working relationships with the public, co-workers, vendors and government officials., and additional duties as assigned by employee’s supervisor. You must have the ability to work independently and prioritize daily tasks. You must perform work in accordance with NCDOT workplace and safety policy. This is an essential position for Division 5 Maintenance and Operations and will be expected to work during inclement weather and natural disasters including, but not limited to hurricanes, tropical storms, and winter storms.
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
Supplemental and Contact Information
Melissa Henderson at 919-317-4700
Applicants must meet both the minimum requirements and all posted Knowledge, Skills and Ability requirements to be considered Qualified for the position. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.
NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.
NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.
For permanent and time-limited appointments:
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
Title: Production Administrative Assistant
Company: Groundworks Operations, LLC
Location: Cincinnati, OH
