Overview
Production Secretary Jobs in New York, NY at Sesame Workshop – Temporary
ABOUT POET
At POET, it is our mission to be good stewards of the Earth by converting renewable resources to energy and other valuable goods as effectively as humanly possible. For over thirty years our drive and passion to change the world has enabled us to become the largest producer and marketer of bioethanol and a leader in sustainable products in the world.
BENEFITS & PERKS
Eligible Team Members may receive
$$ Competitive BONUS opportunities – up to SIX bonuses per year (Quarterly Profit Sharing & Value Share)
Paid time off and paid holidays – 40 hours of PTO available on Day 1, on top of a biweekly PTO accrual program!
Comprehensive benefits package; Individual and family plans for health, dental, & vision insurance, including a generous employer Health Savings Account contribution
Competitive pay, including shift premium pay for qualifying positions
401K with company match
Paid Parental Leave
Tuition reimbursement
Attractive Relocation Assistance and Bonus Programs for qualifying positions and/or locations
Safety and cold weather gear reimbursements
Discounted home and auto insurance
All POET Team Members enjoy
A multifaceted wellness program encompassing the whole person – mentally, physically, and spiritually
‘Family-first’ culture
Onsite fitness centers or fitness reimbursements
Job Summary
Schedule: Part-time, flexible hours between 7:00 AM – 5:00 PM
Our Administrative Coordinators play an integral role at each of our facilities partnering with internal and external stakeholders to achieve the mission at POET. In this position, you will support the grain procurement team through interactions with local grain producers and administration of grain contracts. You will be the liaison between the human resources team and the local team members. You will be responsible for greeting visitors and ensuring they have an exceptional experience. You will have ownership of the mail, workrooms, and office supplies. You will perform inventory cycle counts for spare parts assets to ensure system accuracy. You will serve as part of the qualification team to assist your leaders in reviewing and onboarding service providers to ensure they are complaint with POET qualification requirements. This includes coordinating communication between leaders/vendors/contractors and may also require collecting documentation to help the team evaluate and mitigate potential risk for each.
DURING A TYPICAL DAY
Supporting grain contract administration and periodic audits, while adhering to regulatory compliance.
Building and maintaining relationships with local grain producers.
Serving as the first point of contact for team member inquiries within the realm of Human Resources (with a dedicated Human Resources Team as a resource). You will need to be able to understand and educate team members on basic benefit inquiries, including facilitating leave of absence requests.
Assisting with payroll processing on a biweekly basis, this includes having access to confidential information which makes having high integrity and discretion a daily expectation within this role.
Helping with recruitment, which includes communicating with new hires, facilitating new hire paperwork and providing a world class onboarding experience.
Greeting visitors courteously (in-person and on the phone), determining their needs, and directing them as appropriate.
Performing inventory counts for spare parts assets to ensure system accuracy.
Assisting vendors/contractors who are working to become compliant with POET’s qualification requirements.
Coordinating Record Retention activities with the General Manager to maintain compliance with POET’s Record Retention Policy.
Distributing the daily mail and maintaining workrooms and inventories of supplies.
Coordinating lunches, team celebrations or events, fundraising campaigns, etc.
Sharing best practices and identifying process improvements.
Being a champion for POET in the community.
Since we’re all about teamwork and getting the job done, your skills may be put to a lot of other uses!
STRENGTHS OF A SUCCESSFUL CANDIDATE
High school diploma or equivalent required.
You have excellent organizational and time management skills.
You enjoy and thrive in a setting where interactions with others is frequent and often with short notice. You have strong communication skills – both written and verbal.
You are dedicated to honesty, confidentiality, and ethical behavior in all business matters and assignments.
You are detail oriented and a critical thinker.
You are able to work in a fast paced, dynamic, and changing environment.
You understand the basics of Microsoft Office. You’re capable of learning new programs.
You are eager to learn and change the world – you’re Never Satisfied.
WORK ENVIRONMENT
Culture is king at POET. We’re all on the same team. We always communicate. And we park our egos at the door. These aren’t just slogans on our walls. It’s the way we do things at POET.
This position is largely self-directed and requires a thorough understanding of company policy, procedures, and values. Team members will be required to adhere to all safety requirements at all times and in all work environments.
In this role, you’ll be asked to drive a POET vehicle. A motor vehicle record check will be conducted during the preemployment process and yearly thereafter.
Specific physical requirements include:
Frequently sitting while working on a personal computer.
Occasionally walking and climbing stairs.
Occasionally wearing personal protective equipment (PPE).
CULTURE IS KING AT POET
We’re all on the same team. We always communicate. And we park our egos at the door. These aren’t just slogans on our walls. It’s the way we do things at POET. We provide an environment for team members to maintain a healthy work-life balance. It’s the best way to optimize health, wellness, and productivity in a sustainable way. We work hard. We play hard. We have frequent team events, volunteer efforts, and we know how to celebrate wins!
GROWTH & DEVELOPMENT OPPORTUNITIES
At POET we encourage internal development and growth by allowing team members to carve their own path to success. Leaders support team members with the necessary resources to develop their skills, achieve goals, and create the most value. We believe in developing our team members to their highest potential and recognizing contributions that add value to the organization. Each new team member’s position and compensation are carefully determined by considering their unique qualifications and skillset.
POET is an Equal Opportunity Employer (EOE). POET complies with all applicable federal, state and local laws regarding hiring and employment. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability or veteran status.
Title: Production Secretary
Company: Sesame Workshop – Temporary
Location: New York, NY
