Overview
Program Administrative Assistant Jobs in San Francisco, CA at YMCA of San Francisco
Job Summary
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to a CEO level individual. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring the smooth operation of our office and supporting a high-level executive in their daily activities.
Responsibilities
Provide executive administrative support, including managing schedules, appointments, and travel arrangements.
Maintain organized filing systems for documents and records.
Assist in preparing reports, presentations, and correspondence with a high level of accuracy.
Conduct proofreading of documents to ensure clarity and professionalism.
Coordinate event planning for meetings, conferences, and company events.
Answer phone calls with excellent phone etiquette, addressing inquiries or directing them appropriately.
Deliver outstanding customer service by responding promptly to internal and external requests.
Support office operations by performing clerical duties as needed, including data entry and inventory management.
Ability to maintain confidentiality of information.
Need for at least a basic understanding of legal terms and processes.
Requirements
Proven experience as an Executive Assistant or in a similar administrative role.
Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
Excellent organizational skills with the ability to prioritize tasks effectively.
Strong written and verbal communication skills.
Attention to detail with a commitment to producing high-quality work.
Ability to maintain confidentiality and handle sensitive information professionally.
Experience in legal services is a plus but not required.
Benefits
Health insurance for the employee is fully covered. Family coverage is available.
Retirement plan.
Employer closes for all state holidays.
If you are a motivated individual who thrives in a fast-paced environment and is eager to contribute to the success of our team, we encourage you to apply for this exciting opportunity as an Executive Assistant.
Job Type: Full-time
Pay: $43,000.00 – $55,000.00 per year
Benefits:
401(k)
401(k) matching
Health insurance
Health savings account
Paid time off
Retirement plan
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
Title: Program Administrative Assistant
Company: YMCA of San Francisco
Location: San Francisco, CA
