Overview
Program Assistant, Program Jobs in Nanaimo, Canada at Vancouver Island University
Position: Program Assistant, Inside Out Program )
Program Assistant – Inside Out Program
Position : 00039,
Employment Group: CUPE,
Division: Faculty of Social Sciences,
Department: Social Sciences Administration,
Campus: Nanaimo Campus,
Location: Nanaimo, British Columbia, Canada,
Appointment Type: Temporary Part-time,
Workload: 17.5 hours week, in-person,
Pay Level: CUPE 5: $27.78 per hour,
Start: As soon as possible,
End: 21-Jun-2027
Duties
The Inside Out Prison Exchange Program seeks a highly organized, compassionate, and detail-oriented administrative professional to support the delivery, sustainability, and growth of Inside Out programming. The role involves day-to-day administration of university courses delivered inside correctional institutions and support for community partnerships, student services, reporting, and financial processes.
- Act as a frontline contact assisting students, faculty, Corrections BC, and community partners with specific enquiries.
- Provide in-person and online assistance supporting program administration, including course registration and communication to faculty, students, and partners.
- Support events and projects and create promotional materials for the Inside-Out program.
- Order program supplies and process purchase requisitions, expense claims, payments, and reconciliations with Financial Services.
- Perform additional duties as assigned.
Required Qualifications
- One-year certificate in Office Administration from an accredited institution and minimum three years of recent related experience (or an equivalent combination of education and experience).
- Proficiency in Microsoft Office (Word, Excel) and familiarity with databases; experience with design tools such as Canva is an asset.
- Demonstrated ability to plan, organise, develop, and implement effective systems and procedures.
- Strong communication skills, both verbal and written, in face-to-face and virtual settings.
- Ability to work independently and manage multiple tasks and projects simultaneously.
- Experience composing business communications such as emails, letters, memos, and reports.
- Good judgment, tact, diplomacy, and problem-solving skills while working collaboratively.
Preferred Qualifications
- Experience in a post-secondary institution.
- Experience maintaining confidential and sensitive information.
- Comfort working with people with diverse backgrounds, including those who are currently or formerly incarcerated.
Benefits
Vancouver Island University offers a comprehensive benefit plan, ample paid holiday time, professional development opportunities, a desirable pension plan, well-being initiatives and services, strategic discounts, and flexible work opportunities as part of its campus community.
Application Information
Submit CV/Resume, cover letter, and contact information of recent supervisors willing to provide a reference. Short-listed candidates must provide original transcripts or applicable original certifications at the time of interview. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Vancouver Island University is committed to building and sustaining an inclusive environment for faculty, staff, and students. Candidates from equity-seeking communities are encouraged to self-identify in their application. Disclosure will be used only for the fulfillment of the opportunity and will not affect the assessment of qualifications.
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Title: Program Assistant, Program
Company: Vancouver Island University
Location: Nanaimo, Canada
Category:
