Overview
Program Coordinator I Jobs in Brookfield, WI at International Foundation of Employee Benefit Plans
Full Job Description
Description:
Unleash Your Inner Coordinator Extraordinaire!
Do you have a passion for precision and a knack for turning chaos into coordinated perfection? Are you the maestro of multitasking, the conductor of collaboration, and the champion of educational excellence? If so, we have a role that’s tailor-made for your dynamic skills and vibrant personality!
Introducing theProgram Coordinatorposition – where innovation meets organization, and where your enthusiasm for employee benefits education can shine brighter than ever before. Imagine being the key orchestrator in an educational symphony, where you work hand-in-hand with program directors, knowledgeable speakers, and a talented ensemble of departments to create, curate, and catapult educational materials to the forefront of conferences, courses, contract programs, and webcasts.
Summary:
Under the direction of the Director of IFEBP Services, LLC, the Program Coordinator works collaboratively with program directors, speakers and other International Foundation (IFEBP) departments to successfully coordinate the promotion, creation and delivery of educational materials for conferences, courses, contract programs and webcasts produced by the educational programs department.
Essential Duties and Responsibilities:
This Position Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Collaborates with program directors and meeting managers to coordinate and create meeting materials for conferences, courses, contract programs and webcasts.
Works collaboratively to support departments including Marketing, Continuing Education (CE), Graphics, LLC, and Printing to meet the individual requirements of the program while assuring the timelines are maintained for the program.
Inputs conference/course details (dates, locations, speakers, titles, etc.) into CRM/UX8, and runs various reports to confirm event details and prepare conference-related attendee materials including brochures, program pages, etc.
Coordinates and schedules internal meetings related to the conferences, courses, contract programs and webcasts; prepares pre-meeting, tie-down and debrief meeting summaries.
Occasionally works with registrants to help them access program materials, or answer questions to help them determine if a specific program is appropriate for their needs.
Communicates and manages speaker/instructor schedules, biographies, hotel accommodations, travel insurance, PowerPoint presentations, reimbursements, timelines, etc.
Prepares and creates materials and meeting agendas for program planning meetings; this may include pulling reports, compiling data points, brochures and research, and polling committee members for availability.
Inputs and organizes meeting generated data into reports and summaries for governance committees.
Compiles evaluation and attendance data in internal data program and generates internal database reports.
Creates and inputs program materials and information into an app for each program.
Schedules conference calls for program directors with speakers and panels based on program needs.
Critically proofs and reviews marketing materials, e-mails, brochures, inserts, etc.
Provides administrative and clerical support to program directors as needed.
Supervisory Responsi…
Title: Program Coordinator I
Company: International Foundation of Employee Benefit Plans
Location: Brookfield, WI
Category:
