Overview
Program Project Coordinator -Administrative Office of the Courts (AOC) Jobs in Lexington, KY at Commonwealth of Kentucky
Administrative Assistant: A person who provides comprehensive office support by answering phone calls, completing and maintaining files, ordering supplies, and performing other clerical tasks to ensure smooth operation of an office, often assisting one or more individuals within a team or department.
An administrative assistant is responsible for various administrative duties surrounding a project. These duties may include preparing documentation (contracts, insurance, take off forms.. etc ), meeting management (scheduling/documentation of meetings), recording team decisions, creating and executing workflows, coordinating quality controls, using time management skills to help the team stay on track.
Example Responsibilities:
Maintain schedule: Keep track of the project schedule and make adjustments as needed
Document phases: Document and execute paperwork to each phase of the project properly (Bids, Contracts, Completion Lists & Punch Lists)
Track inventory and equipment: Assist shop by tracking inventory and equipment (You are given inventory paperwork, not conducting inventory. Lifts.)
Meetings: Attend regular meetings and record decisions.
Create workflows: Create, updated and maintain workflows
Key skills for a construction administrative assistant:
Strong organizational and time management skills
Excellent communication and interpersonal skills
Proficiency in project management software
Detail-oriented with a focus on accuracy
Ability to work independently and as part of a team
Administrative Assistants manage data and documentation typically at the beginning and end of a long term task with few supporting roles between. They communicate efficiently within the team and office, and support wherever needed.
Job Type: Full-time
Pay: From $18.00 per hour
Benefits:
401(k)
401(k) matching
Employee discount
Flexible schedule
Health insurance
Health savings account
Paid time off
Schedule:
10 hour shift
8 hour shift
Day shift
Monday to Friday
No nights
Work Location: In person
Title: Program Project Coordinator -Administrative Office of the Courts (AOC)
Company: Commonwealth of Kentucky
Location: Lexington, KY
