Overview
Program Specialist Bilingual Spanish (Administrative Specialist 2) Jobs in Salem, OR at State Landscape Contractors Board
Summary/Objective
The Administrative Assistant plays a key role in managing daily office operations and providing administrative support in human resources and finance. This position ensures the office runs smoothly, promotes a positive workplace culture, and supports the administrative functions of the office.
Key Responsibilities
Office Coordination
Serve as the primary point of contact for office-related inquiries and ensure a well-organized and welcoming environment which includes greeting visitors and addressing inquiries about program requirements, donations, and other general matters.
Handle correspondence, phone calls, emails, and mail distribution.
Manage meeting room bookings, office schedules, and equipment usage.
Prepare reports, presentations, and other documentation as needed.
Maintain confidentiality of sensitive company information.
HR Support:
Support recruitment efforts by scheduling interviews, posting job ads, and coordinating communication with candidates.
Assist in onboarding new hires, ensuring they have the tools and information needed to integrate successfully.
Maintain and update employee records, ensuring accuracy and compliance with legal requirements.
Assist with employee engagement initiatives and office wide events as needed.
Financial Support
Assist in gathering, organizing, and analyzing financial data and reports.
Maintain and update financial records or documents as requested.
Provide support on special projects or initiatives led by the CFO.
Research and compile data for financial or strategic projects.
Education
High School diploma with 3 years of office administration, human resources or related experience
Bachelor’s degree in business administration, Human Resources, Finance or a related field preferred
Title: Program Specialist Bilingual Spanish (Administrative Specialist 2)
Company: State Landscape Contractors Board
Location: Salem, OR
