Overview
Project Admin Jobs in Tokyo, Japan at Hitachi Energy
Title: Project Admin
Company: Hitachi Energy
Location: Tokyo, Japan
Mission Statement:
Individual contributor to support complex or specialized projects and project managers in achieving project deliverables besides supporting on material ordering and logistics related activities.
Main Accountabilities
1. Project Administrative support
Performs project administration activities and takes responsibility for coordinating specific project documentation and deliverables. Interacts with customers to track project document submittals and approvals, coordinates with suppliers for project material deliveries and goods receipt.
Monitors, controls, and releases requests for invoicing, based on instructions from the Project Manager.
2.Documentation
Collects, compiles and issues project submittals, to and from customers, tracks document approvals from customer and records document flow according to schedule.
3. Supply chain support and goods receipt management
Assists Project Manager to liaise with supply chain on the latest project status and delivery schedule in the SAP. Collaborates with the Supply Chain function to ensure that correct suppliers services and equipment are available to support the engineering execution. Manages receipt of goods, records and updates project manager on goods received. Handles various warehousing operations including packing and storage, replenishment, loading and
dispatching in a safe, timely and efficient manner. Participates in regular inventory control processes.
4. Occupational Health and Safety
Practice highest standards of health, safety and environment to ensure a safe working environment.
Challenges
Supporting large and diverse teams spread across different project sites,
Liaising with suppliers for delivery and quality assurance,
Flexibility to work with geographically diverse teams in different time zones,
Ability to assess, propose and implement solutions to troubled or challenging projects
Ability to support project & engineering teams, suppliers and site issues in a constrained and pressure environment.
Knowledge & Skill
Native/Business level Japanese and Business level English is a must.
Graduate in any discipline with 5-10 years of work experience or more in similar job such as sales support.
Experience in project documentation & project administration is an advantage.
Computer skills across MS Office, MS Teams, Outlook, Sharepoint,
Excellent written and verbal communication skills, high attention to detail
