Overview
Project Admin Officer Jobs in WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia at UEM Sunrise Berhad
Title: Project Admin Officer
Company: UEM Sunrise Berhad
Location: WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
Responsibilities:
1. Record Management
Maintain and standardize a systematic filing system and archiving records for easy retrieval and storage
Record and coordinate on incoming documentations including checking, scanning, record and sorting by projects
Develop and maintain reference for any requested document
Reviews each document for conformity and accuracy
Ensures delivery and receipt of all documents by deadlines
Compliance to ISOP procedures to ensure all standard established are adhered to
2. Meeting Coordination
Maintaining, scheduling and coordinating meeting appointments with external parties
To assist on details schedule & timeslot of Internal Project Meeting, Client-Consultant Meeting and any others meeting deems needed.
Make the logistic arrangement for the meetings before and after i.e. venue, facilities, refreshment etc.
Send out calendars invites and related documents to participants, follow-up on attendance and appointment
Prepare meeting agenda, records and distributes minutes of meeting for safe keeping
3. Sales Gallery/Office & Project Administration
Manage and responsible for all service provider scope of works such as Security Firm, Cleaning Company, Refuse Collection, Landscaper, Air-conditioner, etc including work done verification and processing of monthly claims.
Manage and responsible for all utilities provided by others to the building including TNB, AIS, TM, IWK, etc including work done verification and processing of monthly bills.
Provide liaison between PTL, project team members and other internal / external parties as and when required
Involved in preparation of correspondences from respective development for letters to relevant parties
Assist to monitor the inflow / outflow of the correspondence / Management Paper and relevant documentations
Carry out general administrative tasks to ensure smooth operation of respective development
Filing and dealing with important documents and filing system
Act as the point of contact for internal and external clients and provide general support to visitors and liaison with staff enquiry or customer complaints.
4. Project Payment
Assist in preparing Certificate of Payment (COP) on claims submission and getting relevant signatories.
To follow-up with Finance Department on COP and cheque status.
Assist in preparing cheque requisitions for fees submission to relevant authorities.
5. OPEX & CAPEX Yearly Budget and Office Inventory
Prepare and monitor the yearly budget and coordinate with treasury/finance/procurement department for all matters related to procurement and purchasing purpose.
Check inventory of office supplies and process all purchase requests/e-PR in the PCMS system within allocated budget and to ensure timely delivery of items requested
Update the inventory and AOP tracking once item is completely purchased and delivered
6. Project Reporting
Compile information/data from the respective projects for monthly progress report
Assist to consolidate and prepare monthly project reporting for respective PTL’s review
Submit timely reports and prepare presentations/proposals as assigned
Requirements:
Professional Certificate/Diploma in any equivalent discipline.
Total Work Experience: 4 to 6 years.
Total Relevant Experience: Minimum five (5) years’ experience as Administrator in building management and/or property developer.
Proficient in Microsoft Office, Teams and any Intern…
