Overview
Project Administrative and Operations Staff – Kuta, Bali Jobs in Badung, Bali, Indonesia at MidPlaza Holding
Title: Project Administrative and Operations Staff – Kuta, Bali
Company: MidPlaza Holding
Location: Badung, Bali, Indonesia
Company Description: Founded in the 1980s, MidPlaza started out with the tower that gave us our name, MidPlaza 1, in Jakarta’s central business district. Since then we’ve become about so much more. Today, MidPlaza Holding is a diversified company that has become a byword for innovation, integrity and dependability. It represents some of the most recognized brands in Indonesia and internationally across Property, Hospitality, IT and Agribusiness, and leverages synergies between different business units to offer more value for our customers. The guiding philosophy of MidPlaza is our PILAR, the vision and mission which are incorporated into each business. The PILAR represents our commitment to listen to the needs of our people, whether employees or customers, to create quality innovative solutions and achieve the highest level of customer loyalty and satisfaction. Our team is passionate about our service philosophy and maximizing synergies within the group. In this way, we are able to strengthen our business units and continually evolve to remain a leader in our respective industries. This is the story of our evolution so far. Job Description:
MidPlaza Holding is seeking a skilled and proactive Project Administrative and Operations Staff to support our project management team. In this role, you will play a vital role in ensuring that projects run smoothly and efficiently by providing essential administrative support and coordinating operational activities. Your contribution will be key to maintaining organized workflows and facilitating effective communication among various stakeholders.
Responsibilities
Manage project correspondence (letters, emails, invoices, etc.) according to company procedures.
Ensure timely distribution of correspondence.
Help the Project Manager/Admin Coordinator with daily administrative tasks.
Keep all backup data stored properly and easily accessible.
Handle General Affairs tasks for the project department (e.g., buying supplies, booking vehicles, arranging meetings, etc.).
Assist the project team with business travel administration.
Prepare correspondence such as Purchase Requests (PR), Site Instructions (SI), memos, and other needed forms for the site.
Create schedules and coordinate meetings with internal and external teams (contractors).
Take notes and prepare Minutes of Meeting (MoM) for project meetings.
Organize project site documents following company procedures, including approved drawings, permits, meeting minutes, and other related documents.
Ensure timely distribution of project documents and information at the site.
Make sure all backup data is properly stored and easily accessible when needed.
Assist the Project/Construction Manager with daily administrative tasks.
Provide support for General Affairs tasks.
Complete project-specific licensing documents not handled by consultants and maintain good relations with external parties (local government, police, etc.).
Handle correspondence with government and private institutions.
Update supervisors on the status of licensing processes.
Manage vehicles and accommodations, including maintenance for project needs.
Oversee operational needs (petty cash) and logistics for the project.
