Overview
Project Administrative Assistant Jobs in Harmony, MN at Miners Underground
Description:
POSITION OVERVIEW
Full-time position located in our Denver office and will support other offices remotely. This role is responsible for office financial administration, on/off-boarding office personnel, facilities oversight, real estate licensing, and interdepartmental liaison to ensure compliance with established corporate guidelines and consistency with company policies. In addition, this role will participate in national and local initiatives and projects. May require minimal travel.
This position will have the following responsibilities for multiple offices in multiple states.
PRINCIPAL RESPONSIBILITIES
Financial
Monitor expenses and approve vendor invoices in online A/P system
Prepare, review and submit personnel expense reports
Approve on-line vendor orders and ensure contract items are being utilized
Conduct detailed review of monthly Profit & Loss Statement noting explanations for variances
Prepare and implement annual budget and ensure cost containment procedures are maintained
Research to accurately forecast expenses for offices supported
Assist in forecasting and documenting revenue for each broker
Human Resources
Facilitate on- and off-boarding of personnel
Review and approve time sheets and time off requests in payroll system
Communicate and coordinate company policies and procedures and ensure they are implemented
Serve as office point-of-contact and resource person
Hire temporary staff, if needed
Facilities Management
Coordinate facility needs with property management, including lease renewals, parking, mail service, and other office issues
Order, organize or facilitate office supplies, branded items and kitchen supplies
Evaluate equipment, furniture and off-site storage needs and facilitate acquisitions
Organize and facilitate office moves and remodels as needed
Licensing and Legal
Ensure state and broker real estate licensing compliance
Negotiate local vendor contracts, if needed
Liaison with attorneys for contractual and local office issues
Interdepartmental Liaison
Accounting: Ensure all A/P and budget items are processed appropriately
Human Resources: Coordinate on- and off-boarding personnel with multiple HQ departments and facilitate training of new personnel on standards for systems, databases and procedures
Information Technology: Facilitate new equipment, technology initiatives, policies and procedures, etc., at the local office level to ensure operational effectiveness
Requirements:
QUALIFICATIONS
Minimum three years commercial real estate and/or office management experience required
Minimum five years professional experience required – bachelor’s degree preferred
Knowledge and experience with financial terms and principles required
Strong MS Office skills (Outlook, Excel, and Word skills will be tested)
Analytical skills required (ability to drill down, figure things out and provide solutions); Logic and reasoning skills will be tested
Superior attention to detail and follow-through
Organizational and efficiency skills essential
Excellent verbal and written communication skills; ability to interact effectively with all levels of the organization
Effective at multi-tasking in a fast-paced work environment
Manage multiple projects and prioritize tasks effectively to meet deadlines
Ability to work independently – as well as thrive in a team environment with a team-player attitude
WHAT WE BELIEVE
We succeed when our clients succeed. Our success is measured in the achievement of our clients’ objectives, satisfaction, and trust.
Integrity – We will not compromise our individual or corporate integrity for any reason
Respect – We celebrate the intrinsic value of each person and embrace diverse perspectives
Teamwork – Collective efforts provide extraordinary results
Balance – A consistently productive team balances family, faith, community, and self
Leadership – Continued success relies on our ability to attract and motivate leaders of character
***We do not use 3rd party recruiting agencies***
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Title: Project Administrative Assistant
Company: Miners Underground
Location: Harmony, MN
