Overview
Project Administrative Assistant – Wind – Vona CO Jobs in Colorado at M. A. Mortenson Company
Position Details
Position Information
Recruitment/Posting Title
Administrative Assistant
Job Category
URA-AFT Administrative
Department
IPO-Envir. Health & Safety
Overview
The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.
Posting Summary
Rutgers, The State University of New Jersey, is seeking an Administrative Assistant for the Division of Institutional Planning & Operations (IP&O). Reporting to the Senior Program Administrator, provides day-to-day administrative support for Rutgers Environmental Health and Safety. The primary functions of this position are to perform administrative duties: composition of letters, billings, services as an internal buyer for IPO in RIAS, prepares purchase orders in RIAS, and processes invoices.
Among the key duties of this position are the following:
Provides administrative support to unit management by assisting with the coordination and administration of programs, projects, and/or processes and with the preparation and control of records, statistics, reports, and documents.
Schedules appointments, arranges and coordinates logistics for events and meetings.
Processes various administrative documents and data.
Creates routine informational materials.
Completes other work consistent with a basic understanding of the mission, vision, role, and goals of the administrative, academic, or research unit, and the tasks and responsibilities of the Administrative Assistant in the achievement of unit goals.
May assist in basic unit supporting research activities, perform some fiscal support functions, and/or serve as liaison within and outside unit.
Works under direct supervision, with specific instructions on routine or semi-routine work and within established work parameters for the unit.
Work is usually reviewed upon completion.
Performs professional work that requires knowledge of general administrative/office management practices and the basic application and use of concepts, theories, and terminology of unit administration.
Position Status
Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA
Nonexempt
Grade
03
Position Salary
Annual Minimum Salary
50065.00
Annual Mid Range Salary
62252.00
Annual Maximum Salary
74438.00
Standard Hours
37.50
Union Description
URA-AFT Administrative
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment
Staff – 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
Bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping, and/or report writing.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Good communication skills and computer literacy.
Preferred Qualifications
Equipment Utilized
Desktop and laptop computers.
Office software: word processing, database, and spreadsheet applications. Rutgers-specific systems.
Web applications, including school-specific, university-wide, and public systems.
Expected to use and be familiar with copier machines, fax, and other office equipment.
Physical Demands and Work Environment
Special Conditions
Posting Details
Posting Number
25ST0978
Posting Open Date
05/09/2025
Special Instructions to Applicants
Regional Campus
Rutgers University-New Brunswick
Home Location Campus
Rutgers University – New Brunswick
City
New Brunswick/ Edison
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
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Title: Project Administrative Assistant – Wind – Vona CO
Company: M. A. Mortenson Company
Location: Colorado
