Overview
Project Administrative Support – Rentals Jobs in Honolulu, HI at Grace Pacific LLC
Company Description
Yellow House Design and Marketing is a full-service web development and design agency that specializes in serving clients in the building materials industry. We provide customized solutions to help our clients build strong relationships with their customers by improving their digital presence. We are a small company and a close-knit team.
Role Description
We are searching for a highly motivated, qualified full-time remote Administrative Assistant/Project Management Support who will be responsible for managing projects from conception to completion, ensuring that projects are completed on time and within budget. This person will be responsible for coordinating and managing project tasks, expediting & prioritizing as needed, working within project budgets, while ensuring meeting all client and Yellow House’s management expectations. They must be able to handle multiple projects coming in simultaneously and can organize and execute as needed.
Our ideal candidate will have strong communication skills, excellent analytical and organizational skills, and be able to manage multiple projects with great attention to detail.
The project manager will prepare and present updates regularly to the admin team, regularly assessing areas that can be improved upon, ensuring that all projects are being achieved with a high level of success.
Responsibilities:
The duties associated with this role include, but are not limited to:
Project Management Support, Client Communication and management of team’s tasks and schedules
Various elements of administrative support
Utilize Asana to house and assign projects and tasks
Ability to multi-task and manage various project elements simultaneously / responsible for multiple simultaneous projects
Organization, attention to detail and follow through
Ability to Prioritize critical tasks across multiple projects
Interpret/facilitate/coordinate client requests for both new and existing projects
Create detailed project overview for in-house team, schedule into pipeline, as well as coordinate with team members needed for successful implementation
Ensure all tasks are meeting due dates throughout the project and effectively communicate with all team members involved
Communicate project status, costs, bottlenecks and timelines to the executive team
Strong collaboration and problem-solving skills; able to establish good working relationships with employees at all levels and to devise and implement creative solutions
Flexibility to step outside the bounds of normal roles to help get it done
Requirements
Remote employees must live in EST time zone
Maintain a works schedule from Monday-Friday, 9am-5pm
5 or more years of project management experience/project management support in a professional setting
Proficient in Asana
Utmost attention to detail
Strong written and verbal communication skills
Ability to organize projects to ensure timely completion
Experience in managing web development and digital creative projects
Self-motivated, approachable, authentic, and genuine
Establish and maintain processes for managing scope during the project lifecycle
Report project outcomes and/or risks to appropriate management teams
Ability to inspect and verify the quality of work performed
Ability to manage multiple projects and priorities simultaneously
Familiarity with project management software and tools
Proven ability to manage client relationships and expectations
Familiarity in the building materials industry is a plus, but not required
Title: Project Administrative Support – Rentals
Company: Grace Pacific LLC
Location: Honolulu, HI
