Overview
Project Administrator Jobs in Glasgow – Scotland – UK at Assystem
Assystem is an international company with one mission: accelerate the energy transition around the world.
Have you got what it takes to succeed The following information should be read carefully by all candidates.
Every day, our 6,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy.
We are a collective committed to the actors who are making the energy switch. Sharing our knowledge, expertise and values allows us to innovate and think differently about the energy transition.
Drawing on more than 55 years’ experience in highly regulated sectors subject to strict security and safety requirements, we provide our customers with engineering andproject managementservices, as well as digital services and solutions to optimize the performance of complex infrastructure projects throughout their life cycle. The Group is currently ranked second in the world for nuclear engineering.
To ensure a viable, efficient, and reliable energy future for all.
Job Description
Summary of the Role
The Project Administrator will organise and co-ordinate administration duties and office procedures to ensure the project runs smoothly. The varied role will be supporting theproject managementteam to successfully deliver the project. Always representing the project in a professional and competent manner, developing strong working relationships with colleagues and clients. Liaising with clients and colleagues to effectively complete all requirements.
Tasks
Schedule meetings and appointments as required by the Management team and support as necessary.
Compilation of reports anddocument formatting(e.g., Board packs, meeting packs).
Minute taking and updating Action Tracker – attend and ensure accurate records of the meeting are saved, collating and distributing agendas, minutes, meeting papers, action trackers and other relevant documentation as required.
Organise Travel as required.
Maintain office space – book desks, alert relevant HSE manager of any issues identified.
Provide General Support to visitors – organise passes, meet and greet, access and catering requirements. Provide consistently high-quality customer service through all forms ofcommunication, including phone, email, letter and face-to-face.
Address employee queries and resolve – travel arrangements, hardware, stationery.
Assist in the onboarding process for new starters – assist with arranging, developing and maintaining induction processes and training programmes, organise computers and email address.
Work with other administrative colleagues across the teams to ensure a consistent and efficient approach and good communications on administrative matters. Create and maintain databases, records and templates. Accurate data entry.
Ensure all mailing lists are keptup-to-dateand accurate, liaising with team and others as required.
Events organisation – Conferences, project events, parties and dinners. Liaise with and support the event lead/host and colleagues to coordinate the resources required to run a successful and fully accessible engagement event with partners and stakeholders.
Timesheet Control– ensure team have filled in timesheets in a timely manner.
Diary and email management support.
Maintain team project diary (annual leave etc.).
Qualifications
Able to prioritise and work on your own initiative –…
Title: Project Administrator
Company: Assystem
Location: Glasgow – Scotland – UK
Category: Administrative/Clerical, Management
