Project Administrator – New Energy

About us

UGL is well-known and respected for providing end-to-end engineering, construction, and maintenance service, we partner with some of the world’s largest blue-chip companies and government agencies, private enterprises and public institutions making us the number one contractor in Australia.

The UGL New Energy Team had a great 2022, off the back of completing 2 x Tesla Megapack installations, and successfully delivering 2 Solar Farm projects which are now in the commissioning phase. Our team exceeded our target of work in hand.

We are leading the way in New Energy – Our pipeline for the next 3-5 years is exceptional.

As we continue to deliver & evolve, we are looking for an experienced Project Administrator to join our team.

UGL promotes diversity and alternate ways of working including part-time.

About the role – this role can be based in Adelaide, North Sydney or Brisbane

The Project Administrator is responsible for providing professional administration and documentation support to the project as required.

You will

Purchase of materials, equipment and consumables including co-ordination of delivery to site

SAP input and maintenance of purchase orders, including goods receipt, journals, and queries

Maintain project Concur & Corporate Card expense records

Reconcile data from accounts department with site records

Maintain systems and procedures for contractual requirements

Conduct regular GRIR reconciliations

Assist with data for preparation of reports

Provide administration support to the site project team

Support end of month process as required

Maintain a filing system of site documentation, ensure that information is available when required

Provision of other administrative assistance, as required and requested by the Project Manager and Operations Manager

Organisation of corporate functions

Payroll administration

Undertake all responsibilities in a safe manner

Ensure a safe working condition is present for all employees, contractors, and visitors.

Participate in daily pre-start meetings

Essential

Minimum 5 years’ experience in an administration role

Proficient skills in computers: MS Word, Excel, Access, email etc.

Strong communication skills (oral & written) including strong negotiation and influencing skills and the ability to establish effective working relationships with a variety of people at different levels both internally and externally.

Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast-paced environment with multiple and competing demands

About you

Proactively seek to continuously improve performance, deliverables, and work efficiencies

Display a positive approach to safety

Display effective verbal and written communication capability

High level of personal resilience and persistence

Ability to manage multiple stakeholders

Excellent conflict resolution skills

Must be customer focused, team oriented, accountable and results driven

Must be energetic with a positive can-do attitude

Ability and willingness to adapt, quickly learn and use new skills and knowledge brought about by rapidly changing structure, process, information and/or technology

Excellent relationship building, problem solving, negotiation and leadership skills

Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and a requirement for you to undergo pre-employment medical assessment including drug and alcohol screen.

What we offer

When you join UGL, you’ll get to shape the nation alongside Australia’s best experts. With greater exposure to large-scale projects end-to-end, you can develop wildly and fast. You’ll be empowered to follow your curiosity and supported to carve out your dream career-life journey.

As a diversified services organisation, UGL appreciates the diversity and richness of its people, and seeks to create inclusive environments that promote your talent and skills.

Discounted private Health insurance

Salary Continuance Insurance

Flexible Work Arrangements

Salary sacrifice

Novated leasing

A Strong Health and Safety Culture

Dedicated Wellness Program

Paid Parental Leave

Educational and leadership development opportunities

Access endless career options and pathways through the CIMIC Group

#UGLNewEnergy

#UGLResourcesProjects

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Discipline: Administrator

Primary Location: Australia-SA-Adelaide

Other Locations: Australia-QLD-Brisbane – Northern Suburbs, Australia-NSW-North Shore & Northern Beaches

Work Type: Full-time