Overview
Project Assistant Jobs in Greater Duluth Area at BrownKnows Design
Title: Project Assistant
Company: BrownKnows Design
Location: Greater Duluth Area
Job Title: Project Assistant
Company: BrownKnows Design
Location: Duluth, MN / South Range, WI
Job Type: Full-Time
ABOUT BrownKnows Design
BrownKnows Design is an exhibit design, fabrication, and installation firm specializing in children’s museums, visitor centers, and experiential environments. We create immersive, hands-on exhibits that combine storytelling, education, and craftsmanship.
We are a small, highly collaborative team that values organization, communication, and creative problem-solving. This role is key to helping our projects run smoothly from concept through installation. www.brownknowsdesign.com
POSITION OVERVIEW
The Project Assistant supports the project management team by helping maintain organization, communication, and documentation across all phases of a project. This role focuses on coordination and follow-through, ensuring that information flows clearly between team members, clients, and vendors.
This is a support role and does not carry responsibility for managing projects independently.
Due to the nature of the business, essential functions of the job may occasionally require work around oils, solvents, wood dust and metal dust (with respiratory protection and ventilation safety equipment), exposure to high-decibel environments (with hearing protection).
KEY RESPONSIBILITIES
Project Coordination & Support
- Assist with scheduling, timelines, and task tracking across multiple projects in varying stages of production at the same time
- Maintain organized project documentation and digital files
- Track deliverables for each project and help ensure deadlines are met
- Support internal communication between design teams, shop personnel, and leadership
Meetings & Communication
- Collaborate with leadership and project management to schedule meetings and manage shared team calendars
- Attend meetings (via video conferencing and/or in person), and document notes, action items, and decisions
- Distribute meeting notes and follow up on assigned tasks
Research & Procurement Support
- Conduct research for upcoming and active projects, as directed by leadership
- Coordinate ordering of items not produced in-house (printing, props, materials, etc.)
- Track order status and communicate updates to the team
Logistics & Installation Support
- Assist with coordinating travel, lodging, and vehicle rentals for installation teams
- Help align logistics with project schedules and team availability
Client & Presentation Support
- Assist in preparing materials for client presentations
- Help organize files and information for client communication
QUALIFICATIONS
Required:
- Strong organizational and time management skills
- Excellent written and verbal communication
- Demonstrated ability to manage multiple tasks and shifting priorities
- Attention to detail and follow-through
- Proficiency in Google Workspace and/or Microsoft Office
- Valid driver’s license
Preferred:
- Experience in project coordination, administrative support, or similar role
- Interest in design, fabrication, or creative industries
- Experience with project management software
What We Are Looking For
- Someone who thrives on organization and keeping things on track
- A clear communicator who is comfortable working with multiple teams
- A proactive thinker who takes initiative and follows through on tasks
- Someone who takes pride in keeping projects organized, teams supported, and details from slipping through the cracks.
What This Role Is Not
- Not a Project Manager position
- Not responsible for making decisions related to scope, budget, or schedule
- Not a design or fabrication role
Compensation & Benefits
- Competitive pay based on experience, at or above the equivalent of $41,600 annually
- Opportunities for growth within the company
- Creative, collaborative work environment
- PTO and sick leave
- Annual professional development stipend
HOW TO APPLY
Please email the following to [email protected]:
- Resume
- Cover letter describing your relevant experience and interest in the role
