Overview
Project Assistant Jobs in Phoenix, AZ at Brinkmann Constructors
Full Job Description
Overview:
The Project Assistant is responsible for the administrative processes related to a construction project lifecycle as well as receptionist duties. This position supports construction operations from “concept-to-completion” by providing administrative support to the project team including project engineers, project managers and superintendents. By request, this position may provide administrative support to senior leadership involving confidential and sensitive matters. The Project Assistant will also fill the role of office receptionist. Duties include but not limited to:
Responsibilities:
Act as receptionist to answer phones and other front office reception and administration duties
Maintain the condition of all common areas and conference rooms; may perform meeting and conference room/event set up
Process incoming and outgoing mail, packages and courier deliveries
Inventory, order and distribute office supplies
Keep kitchen area stocked and clean including maintenance of coffee station and water
Ensure office equipment is functioning properly including maintain paper by and in all copy, fax and print machines
Set up projects and create job books for the project team
Request a new vendor set up; communicate the need for a Form W-9 to vendor and follow up on request
Follow up with subcontractors to ensure all contracts are executed and documents are on file for close-out process
Transcribe construction documents (i.e. meeting minutes, project correspondence, contracts, change orders, purchase orders, etc.)
Prepare and issue subcontracts, purchase orders and change orders
Order prints, construction plans and drawings
Create, modify and maintain owner contracts using AIA Software
Prepare monthly owner billings
Post and update bid documents
Notarize project documents
May provide administrative support for joint venture arrangements and mentor-protege partnerships
File and organize office records
Assist with special projects
Other duties and responsibilities as assigned
Qualifications:
High School diploma or equivalent; Associate’s degree preferred
2+ years’ experience in an administrative support role in a professional office environment; Industry experience preferred
Proficiency with Microsoft SharePoint; Microsoft Office including Word, Excel and Outlook; Working knowledge of Vista by Viewpoint and AIA Contract Documents preferred
Notary or willing to become notary
Strong communication skills – both written and verbal
Strong customer service focus and commitment
Must be able to take direction but work independently
Must be able to take initiative and be part of the solution
Ability to interact with all levels of the organization in a professional manner
Ability to maintain confidentiality
Title: Project Assistant
Company: Brinkmann Constructors
Location: Phoenix, AZ
Category:
